Responsibilities:

• Visitor coordination
• Prepare and Track program related job openings
• Assist PM to monitor timesheets
• Assist PM to complete required forms for Human Resources
• Process requirements for CAC
• CDRL Compliance and Tracking
• Coordinates and arranges travel for program personnel
• Submits approved expense reports upon completion of travel and file documentation
• Prepares receipt packages for reconciliation of credit card account statements
• Expertise in calendar functions of MS Outlook
• Excellent interpersonal communication skills, including the ability to work on multi-functional teams
• Creating and editing presentations, documents, memos, and reports.
• Calendar management. Ensure Program Manager and others’ calendars are updated and accurate.
• Anticipate schedule actions and updating accordingly. Balance conflicting appointments.
• Provide prompt follow-up to meeting requests and correspondence.
• Respond quickly to changes to meetings and logistics effectively to all parties.
• Work closely with Staff to schedule meetings and coordinate communication between leaders.
• Prepare meeting materials in advance of meetings.
• Prepare, edit and proof correspondence, presentations and reports utilizing MS Office suite.
• Attend staff meetings and take minutes for distribution to teams.
• Assist PCA (Program Control Administrator) as directed
• Track receipt of subcontractor monthly invoices
• Able to maintain confidentiality of projects and assignments as necessary
• Other duties as assigned

 

Education/Skills Required:

• Must have a bachelor’s degree in a related technical discipline and two years military, aviation, or electronics logistics experience. Years of experience may be substituted for education requirements.
• The successful candidate will exercise discretion and sound judgment, relieving the Program Manager and other leaders of details not requiring their involvement.

Other skills required include:

• Prior experience supporting senior level management;
• Superior Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook;
• Extensive Experience with making/changing travel and meeting arrangements both domestic and international;
• Extensive Experience with preparing and submitting expense reports;
• Ability to manage multiple tasks simultaneously, flexibility and quickly adjust to changing priorities;
• Exceptional communication skills, verbal and written;
• Attention to detail;
• Ability to maintain confidentiality;
• Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of the company;
• Exceptional organizational skills;
• Effective decision-making skills;
• Proven ability to handle competing priorities/requests.

 

Clearance:

• A Secret Clearance is required.

Posted On: Wednesday, October 31, 2018