Logistics Journeyman/Administrative Assistant
Access Talent Today, LLC
- Huntsville, AL
Responsibilities:
- Visitor coordination
- Prepare and Track program related job openings
- Assist PM to monitor timesheets
- Assist PM to complete required forms for Human Resources
- Process requirements for CAC
- CDRL Compliance and Tracking
- Coordinates and arranges travel for program personnel
- Submits approved expense reports upon completion of travel and file documentation
- Prepares receipt packages for reconciliation of credit card account statements
- Expertise in calendar functions of MS Outlook
- Excellent interpersonal communication skills, including the ability to work on multi-functional teams
- Creating and editing presentations, documents, memos, and reports.
- Calendar management. Ensure Program Manager and others’ calendars are updated and accurate.
- Anticipate schedule actions and updating accordingly. Balance conflicting appointments.
- Provide prompt follow-up to meeting requests and correspondence.
- Respond quickly to changes to meetings and logistics effectively to all parties.
- Work closely with Staff to schedule meetings and coordinate communication between leaders.
- Prepare meeting materials in advance of meetings.
- Prepare, edit and proof correspondence, presentations and reports utilizing MS Office suite.
- Attend staff meetings and take minutes for distribution to teams.
- Assist PCA (Program Control Administrator) as directed
- Track receipt of subcontractor monthly invoices
- Able to maintain confidentiality of projects and assignments as necessary
- Other duties as assigned
Education/Skills Required:
- Must have a bachelor’s degree in a related technical discipline and two years military, aviation, or electronics logistics experience. Years of experience may be substituted for education requirements.
- The successful candidate will exercise discretion and sound judgment, relieving the Program Manager and other leaders of details not requiring their involvement.
Other skills required include:
- Prior experience supporting senior level management;
- Superior Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook;
- Extensive Experience with making/changing travel and meeting arrangements both domestic and international;
- Extensive Experience with preparing and submitting expense reports;
- Ability to manage multiple tasks simultaneously, flexibility and quickly adjust to changing priorities;
- Exceptional communication skills, verbal and written;
- Attention to detail;
- Ability to maintain confidentiality;
- Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of the company;
- Exceptional organizational skills;
- Effective decision-making skills;
- Proven ability to handle competing priorities/requests.
Clearance:
- A Secret Clearance is required.
Posted On: Wednesday, October 31, 2018