U.S. Citizenship Required*

 

Responsibilities:

• Receive requests for materials and services and verify priority, source and method to ensure end-user needs are met.
• Utilize procurement systems to process orders.
• Attend meetings to represent the organization and inform end-users of purchasing request (PR) process.
• Review and assign requests to the Provisioning groups.
• Assist developing solutions with problem orders: unable to meet end-user specifications, etc.
• Utilize contract files and procurements systems to review contracts specifications for scope of work, such as costs, terms and ownership to meet Supplier Management procedures and requirements.
• Provide feedback on supplier performance, requests contract renewals, additional funding and amend contract exhibits and other pertinent information.
• Generate PRs for scheduled services and other miscellaneous service orders.
• Interact with the supplier via phone, fax or email to obtain the price and availability of request and confirm order and follow-up with systems input to fulfill end-user request.
• Communicate with end-user via phone, fax or email to ensure satisfaction in the delivery date, location, and product received.
• Communicate any changes that may impact end-user schedule.
• Interact with carrier to resolve delivery issues.
• Collect all appropriate documentation to support completion of requested material or services and process request for payment by utilizing the appropriate system interface.
• Collect and maintain procurement records in accordance with Supplier Management policies and procedures and company guidelines.
• Adjust time and material orders to reflect actual costs for auditing purposes.
• Input catalogue item description and inventory information into systems for automatic reorder.
• Analyze and forecast min/max requirements to ensure availability of products for end-users.
• Analyze data and generate visual metrics to support business or government requirements, using system reports for metrics, supplier costs, cycle-time and inventory turn rate.
• Travel to various sites in the Puget Sound.

 

Qualifications:

• Required – proficient in MS Excel
• Required – advanced skills/experience in data entry and intermediate level project management
• Skills/experience in Maximo database and object structure preferred
• Proficiency in MS Project preferred

*U.S. Citizenship is required by law, regulation, executive order, or government contract.

 

Education and Experience:

• Bachelor's and typically 6 or more years’ related work experience, a Master’s degree and typically 4 or more years’ related work experience or an equivalent combination of education and experience.
  

Posted On: Tuesday, November 6, 2018