Executive Assistant to Partner at PE firm

Hudson Gate Partners - New York City, NY

 

Growing Private Equity firm focused in the Travel industry, is seeking an Executive Assistant to support Partner and extended team. Great opportunity to work with in a close knit, team oriented environment.

Responsibilities:

  • Provide an elevated level of calendar management; Effectively manage busy schedule - arrange, confirm, and prepare internal and external meetings and conference calls; Maintain and manage day-to-day business activities while also looking at the big picture; Must pay attention to detail, work independently, responsibly, and sometimes after hours
  • Keep Partner on time for meetings, calls, provide materials for meetings, set up and break down lunch meetings, greet guests including investors, be prepared for last minute changes
  • Coordinate complex domestic and international travel arrangements which may include flights, car service, lodging, dinner reservations, and colleague/client meetings (multi-leg trip with different time zones/commercial and private)
  • Manage call volume – receive and screen calls in a professional manner, transfer and conference calls, transcribe voicemails, maintain call logs, and remind senior executive to return calls; Provide back-up phone support to team
  • Review, edit, and submit expense reports in a timely manner; liaise with accounting to maintain project code

Qualifications:

  • 5-10 years of experience supporting a PM/Managing Partner one on one (finance/banking preferred - not required)
  • Ability to multi-task and adapt to excel in a fast-paced work environment with multiple and changing priorities
  • Strong organizational/project management skills; Detail oriented; Ability to keep competing affairs in order
  • Demonstrated ability to think and plan, present well thought out reasoning, and manage time effectively
  • Proven ability to prioritize/determine importance of requests, and respond and schedule accordingly
  • Ability to be discrete and maintain confidentiality when exposed to personal and business-related situations and information of a sensitive nature; Must be someone the Partner and others in the firm can trust and rely on
  • Willingness to perform reasonable tasks and have a no task is too small attitude

Base- 90-100k, plus bonus and great benefits.

 



Posted On: Tuesday, October 30, 2018
Compensation: 90-100k



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