Pay & Benefits of the Front House Receptionist:

• $60,000- $65,000 salary per year.
• Work with the largest intermediary in the renewable energy industry with apprenticeships.
• Gain experience in light executive assistant duties.
• PTO, Health, Dental, Vision, Health Savings Account, Holiday Pay and more

 

Responsibilities of the Front House Receptionist:

• Serve as the first point of contact for visitors and guests, providing a warm and professional welcome.
• When applicable, manage incoming calls, emails, and inquiries, directing them to the appropriate internal contacts.
• Support the coordination of meeting room bookings, ensure timely set up of necessary equipment, and that meeting spaces are presentable.
• Lead in the coordination of company events that include traditional, holiday social events and annual business events such as ACS hosting of Apprenticeship Week events.
• Assist with event planning and coordination, including but not limited to managing catering arrangements, room setup, and logistics.

• Coordinate inventory of office supplies and equipment, ensuring availability and restocking as necessary.
• Establish and maintain positive relationships with vendors, suppliers, and service providers for office-related needs.
• Obtain and evaluate quotes from vendors for services, supplies, and repairs, striving for cost-effective solutions.
• Support in the negotiation of contracts and agreements to ensure favorable terms for the company.
• Provide support to the CEO, and occasionally other executives, on administrative and personal tasks.
• Assist with administrative tasks such as mail distribution, shipping, and handling outgoing correspondence.
• Support the People & Culture team with onboarding new employees by ensuring workstations are ready and necessary supplies are provided.
• Assist in maintaining and updating company databases, records, and files.

Requirements of the Front House Receptionist:

• High school diploma or equivalent.
• Proven experience in front-of-house receptionist work, events coordination, office management, or related roles.
• Excellent organizational and time management skills with the ability to multitask effectively.
• Strong interpersonal skills and a welcoming demeanor for providing front-of-house support.
• Proficiency in using office software and applications (Microsoft Office Suite, email, calendar).
• Problem-solving abilities to address unexpected challenges related to office facilities.
• Effective communication skills, both written and verbal.

• Flexibility to adapt to changing priorities and responsibilities.

Posted On: Monday, October 14, 2024