Corporate Legal Secretary - San Francisco

Alchemy Legal - San Francisco, CA

CORPORATE LEGAL SECRETARY - SAN FRANCISCO, CA

Full Time, Non-Exempt

SUMMARY: Performs a variety of advanced secretarial duties including preparing legal documents, correspondence, closing binders, court, SEC and other governmental filings. Maintains close contact with attorneys, paralegals and clients; observes confidentiality of all legal documents and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Draft correspondence with regard to clients and various regulatory agencies as well as preparation of closing documents with minimum supervision and instruction.
  • Perform electronic SEC filings via the Edgar System.
  • Perform broad range of clerical duties which require knowledge of procedures and specialized terminology.
  • Maintain attorney calendar and travel arrangements
  • Use discretion and good judgment when contacting clients.
  • Process incoming mail, enter attorney time on system, and prepare expense reports.
  • Organize and coordinate meetings and conferences.
  • Assume responsibility for special projects, including paralegal tasks.
  • Provide administrative and overflow support.

ESSENTIAL COMPETENCIES AND SKILLS:

  • Ability to work flexibly and proactively with minimal supervision.
  • Detail oriented, professional attitude, reliable, well organized.
  • Desire to learn and cross-train in various different departments’ secretarial functions.
  • Superior communication skills.
  • Ability to meet deadlines and follow through on assigned tasks.
  • Good discretion and judgment and observance of confidential nature of all legal documents.
  • Integrate with and support the entire corporate team.
  • Proficient in Word, Excel, PowerPoint, efiling and Edgar filings.
  • Ability to type 60 wpm and be able to transcribe dictations and telephone messages.
  • Proofread documents to ensure quality and accuracy.
  • Photocopy, and mail/messenger/Fed-Ex Documents.
  • Strong problem solving and multitasking skills to ensure documents are timely filed.
  • Self-Starter with common sense and good initiative with strong secretarial and organizational skills.
  • Willingness to assist and cooperate with others
  • Good knowledge of English language, grammar and spelling.

REQUIRED EDUCATION AND EXPERIENCE:

  • Minimum of four years of corporate experience in a law firm.
  • High School diploma or equivalent required.

SUPERVISORY RESPONSIBILITY: None

WORKING CONDITIONS: Normal office environment with little exposure to excessive noise, dust, temperature and the like.

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand. This is a non-exempt position under the Fair Labor Standards Act.

Corporate Legal Secretary



Posted On: Monday, January 13, 2020
Compensation: $70,000 - $115,000



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