Patent Secretary - McLean, VA

Alchemy Legal - West Mclean, VA

Patent Secretary - McLean, VA 

One of our growing law firms is seeking a patent secretary in McLean, Va.

Qualifications & Requirements:

  • 5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations
  • Excellent organizational, technical and dictating equipment skills
  • Accurate typing speed of at least 70 wpm
  • Proficiency with MS Office Suite, Outlook, CPi, CMS, and FileSite preferred
  • Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution
  • Ability to work well under pressure while handling varied secretarial and administrative tasks within a busy legal environment
  • Ability to work well in a team environment, as well as independently
  • Punctuality, accuracy, attention to detail and excellent proofreading skills required
  • Willingness and flexibility to work closely with all departments in assisting with the work flow of the Firm
  • Primary responsibilities include the following:
  • Prepare patent prosecution documents (i.e. new Patent Applications, Continuation Applications, Amendments, Information Disclosure Statements, etc.)
  • Type correspondence, legal documents and reports
  • Proofread documents for spelling, content, punctuation, and grammar, with great attention to detail
  • Ensure accurate indexing and filing of original patent prosecution documents
  • Draft standard correspondence, memoranda and other documents
  • Organize for client meetings and events
  • Establish and maintain calendar and deadline reminder systems for assigned attorneys and patent agents/law clerks utilizing the master calendar system
  • Schedule meetings and conferences, including telephone conference calls with multiple outside parties in multiple time zones
  • Open new files and maintain all client and general files
  • Prepare files to be closed
  • Process bills, proof billing sheets, and review and edit bills
  • Enter daily time for attorneys
  • Perform overload typing, filing, photocopying as time permits and as requested by other attorneys or managers Various other tasks as requested/needed

Compensation will be commensurate with experience, salary is flexible.


Prestigious law firm provides great environment and working atmosphere.


To hear more (confidentially of course), please email your resume along with salary expectations.


*Referral fee applies only if and when the candidate referred to us is hired by the firm seeking candidates.


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Thank you,


Hope Tocci

Talent Acquisition Specialist

Posted On: Thursday, July 11, 2019

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