Corporate Legal Support Specialist
Aligned Solutions is seeking a Corporate Legal Support Specialist for a well-respected company. The Corporate Legal Support Specialist provides critical support across a broad range of corporate legal functions, including managing day-to-day administrative and strategic initiatives, supporting corporate governance processes, preparing legal documents and reports, and assisting in compliance and transactional matters. This role also requires effective management of the professional responsibilities of assigned attorneys, including client coordination, proactive calendar management, and responsibility for monthly billing.
Candidates must demonstrate professionalism, strong communication skills, exceptional attention to detail, technical proficiency, and the ability to manage multiple priorities in an organized and efficient manner. Flexibility to work overtime as needed is also required.
Key Responsibilities
Assisting in the creation, editing, proofreading, and processing of corporate legal documents such as board resolutions, meeting minutes, correspondence, memoranda, and contracts
Supporting the preparation and tracking of corporate governance materials, compliance filings, and entity maintenance
Assisting in the preparation of regulatory filings, transaction-related documentation, and corporate reports
Drafting and organizing corporate records, including shareholder and board materials, annual filings, and internal approvals
Managing attorney calendars, scheduling meetings, coordinating with internal teams and external counsel
Preparing client and internal reports, including compliance updates and status reports on ongoing matters
Maintaining organized legal files (both paper and electronic) and ensuring timely document retention and access
Opening new matters, preparing engagement letters, and managing administrative workflows
Supporting attorneys in adhering to client-specific billing protocols and assisting with monthly billing
Assisting with overflow work and special legal projects as needed
Answering calls, taking messages, and handling administrative support tasks as part of the broader legal support team
Qualifications
Prior experience supporting a corporate legal team in a law firm or in-house legal department
Familiarity with corporate legal processes, terminology, and documentation
Highly organized with strong proofreading and drafting skills
Excellent interpersonal and written communication skills
Strong proficiency in Microsoft Office and document management systems
Ability to work independently and collaboratively in a fast-paced environment
Paralegal certificate or relevant legal training is a plus