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Payroll Specialist job description

 

 

 

 

 

 

 

 

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Payroll Specialist Job Description

A Payroll Specialist is responsible for managing and processing payroll for an organization, ensuring employees are paid accurately and on time. The role requires attention to detail, knowledge of payroll systems, tax regulations, and compliance with labor laws. The Payroll Specialist typically works closely with HR, accounting teams, and external vendors to ensure payroll operations run smoothly.

Key Responsibilities:

1. Payroll Processing:

   • Ensure accurate and timely processing of payroll for all employees (salaried, hourly, etc.).
   • Calculate wages, deductions, and overtime in accordance with company policies and applicable laws.
   • Prepare and issue paychecks or direct deposits.

    

2. Tax and Compliance:

   • Ensure all tax withholdings (federal, state, and local) are calculated correctly.
   • File and remit payroll taxes to the appropriate tax agencies.
   • Stay up to date with changes in federal, state, and local tax laws, wage laws, and benefit regulations.

    

3. Employee Record Maintenance:

   • Maintain up-to-date employee records regarding hours worked, pay rates, deductions, and benefits.
   • Handle garnishments, wage attachments, and other legal deductions.

    

4. Reporting:

   • Prepare and submit required payroll reports, including earnings, tax filings, and benefits deductions.
   • Generate payroll summaries and assist with internal or external audits.

    

5. Benefits Administration:

   • Administer employee benefit deductions (e.g., health insurance, retirement plans) and ensure they are properly reflected in payroll.
   • Process new hire enrollments and terminations related to benefits.

    

6. Problem Resolution:

   • Address employee payroll inquiries and resolve discrepancies or issues related to pay, deductions, or tax withholdings.
   • Work closely with HR and management to resolve payroll-related issues or concerns.

    

7. Confidentiality & Security:

   • Handle all payroll data with a high level of confidentiality and integrity.
   • Ensure data security and compliance with privacy laws.

Posted On: Thursday, March 6, 2025
Compensation: $75,000.00