Job Title: Accounts Payable (AP) Specialist

Job Summary: The Accounts Payable Specialist is responsible for the timely and accurate processing of all accounts payable transactions, maintaining vendor relationships, and assisting with monthly and year-end accounting activities. The role requires attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

1. Invoice Processing:

   • Receive, review, and process invoices from vendors.
   • Ensure invoices are accurately coded to the correct accounts and cost centers.
   • Verify that all required approvals and supporting documentation are in place before processing.

    

2. Payment Processing:

   • Prepare and process payment runs (e.g., checks, ACH, wire transfers) according to the company’s payment schedule.
   • Ensure that payments are made in a timely manner to avoid late fees or disruptions to vendor relationships.

    

3. Vendor Management:

   • Maintain accurate records of vendor accounts and ensure that all accounts are up-to-date.
   • Address and resolve vendor inquiries or issues related to payments, outstanding invoices, or account discrepancies.
   • Negotiate payment terms and resolve discrepancies as needed.

    

4. Reconciliations:

   • Perform monthly reconciliations of accounts payable to ensure the accuracy of financial statements.
   • Assist in reconciling vendor statements to ensure all transactions are accounted for.

    

5. Compliance and Reporting:

   • Ensure compliance with company policies and accounting procedures.
   • Assist with the preparation of financial reports, including monthly and year-end closing.
   • Assist with audits by providing documentation and responding to audit queries related to accounts payable.

    

6. Documentation and Filing:

   • Maintain organized and accessible records for all accounts payable transactions, invoices, and payments.
   • Ensure all documentation is filed properly for future reference and compliance purposes.

    

7. Process Improvement:

   • Recommend and implement improvements to accounts payable processes to increase efficiency and accuracy.
   • Stay up-to-date on industry best practices and compliance regulations.

Posted On: Thursday, March 6, 2025
Compensation: 24/25 hr