Construction Project Administrator

Blueprint Hires - Hayward, CA

Job description

A growing East Bay contractor servicing the entire Bay Area, is seeking an experienced and qualified candidate to fill its Project Administrator position within their Construction Division. They are looking for a Project Administrator that can manage multiple priorities for projects ranging from $200k to $10M.

Position Description:

  • Contract stages, coordinate acceptance of contract and counter signed by Axis Construction.
  • Establish Pre-Construction- work with team and individually to create budget SOV, identify material and subcontract PO/contracts, coordinate permit, create job folder-electronic, project manual, safety binder, request COI, and create SDS binder.
  • Create project in financial system-Foundation SW. Set-up budget based on SOV developed.
  • Administer subcontractor prequal including getting intended sub IIPP, W-9, COI, and CSLB.
  • Coordinate permit acquisition and relay billing to AR.
  • Create jobsite notices.
  • Maintain Job Files (set-up and close out job files ensuring contracts, subcontracts, lien notices, releases and any other documents are obtained and organized into electronic job file).
  • Enter/gather field paperwork/correspondences (RFIs, meeting minutes, schedules, submittals).
  • Enter Change Orders and Budgets.
  • Homeowner customer support as needed (make calls, create notices, etc.)
  • Obtain/maintain all subcontractor data and forward info/changes to A/P.
  • Assist in assembling bid packages.
  • Assist in preparation of contracts and subcontracts.
  • Review material quotes and secure approval, assign PO #, and place order.
  • Filing, faxing, copying, answering phones and any other general administrative duties.
  • Participate in continuous improvement of processes.
  • Material supplier PO’s and subcontractor contract close out and assistance with other close out processes as requested.
  • Ad hoc tasks as needed.

Position Requirements:

  • Previous work experience in a construction company and GC required.
  • High School Diploma or equivalent required.
  • MS Office required.
  • Must be detail oriented, effective with time management, and able to multi-task.
  • Excellent customer service, written and oral communication skills
  • Professional demeanor and a positive attitude
  • Knowledge of Foundation software preferred

Posted On: Thursday, February 2, 2023
Compensation: $70,000.00

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