Employee Benefits Coordinator

Buckingham Search - Chicago, IL

Buckingham Search is partnering with a multi-billion-dollar global law firm to find an Employee Benefits Coordinator!

Benefits to get excited about:

  • Competitive compensation
  • Multiple retirement plans
  • Flexible working options
  • Outstanding leadership that invests in employees
  • Fast promotions and ability to move within the organization

Position Outline

This position reports to the Benefits Manager and will perform daily functions related to employee benefit administration including assisting employees and partners with enrollment and questions related to all benefits.

Duties and Responsibilities:

  • Act as primary contact for stipend communications and enrollment
  • Act as a point person for retirement related questions and ongoing retiree communications
  • Develop a strong understanding of firm insurance eligibility and coverage
  • Answer calls from Insurance Department Hotline and respond to emails received from Insurance Department mailbox
  • Prepare for and monitor the online open enrollment process
  • Prepare and distribute various memoranda to document and communicate insurance-related topics
  • Audit automated feeds from the insurance system to the payroll system
  • Review carrier file interface reports for accuracy and resolve errors with the carriers
  • Notify payroll of any deduction changes or updates
  • Manage, process and monitor premium checks/ACH/Wire transactions for retirees, COBRA and LOA payments
  • Notify payroll of deduction changes for specialized groups (i.e. senior counsel)
  • Manage, track, audit senior counsel register and provide updates to partner relations and payroll to manage premium deductions
  • Assist HR, Administration and Accounting with insurance-related questions
  • Work with carriers to resolve coverage issues as they arise
  • Assist with claims processing, termination processing, leave administration processing, COBRA processing, retiree transitions and the wellness program
  • Work with HRIS, Financial Systems and payroll to review and address interface file issues
  • Scan and/or approve employee paperwork in the electronic filing system
  • Present insurance information at new hire orientation
  • Assist with invoice processing and run queries as needed to assist benefits analyst
  • Process and coordinate Bright Horizons payroll deductions
  • Assist with completing benchmarking benefits surveys as needed
  • Proactively analyze and identify issues and trends
  • Assist with special employee benefits related projects as needed
  • Complete other insurance responsibilities, as assigned

Education and/or Experience:


  • A minimum of 2 years of Human Resources experience, including facilitating group health and life insurance plans
  • Strong computer skills including MS Excel and Word


  • Bachelor’s degree

Other Skills and Abilities:

The following will also be required of the successful candidate:

  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to manage multiple projects with competing deadlines and priorities

Posted On: Tuesday, October 8, 2019

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