Administrative Assistant

Candidate Select - Memphis, TN

Light up your career working for a dynamic, growing, vertically integrated privately held company focused on product development, marketing, and management in the residential lighting sector.

Our client’s culture is unexpectedly relaxed, and your fit with the team is as important to them as it is to you. They are growing and having fun at the same time. In 2021 Fortune named them as one of the best small and medium workplaces in manufacturing and production.

If you are looking for a company with a culture known for having fun and working smart submit your resume to come join!

Because of their growth they are seeking Administrative Assistant. This role will be responsible for supporting the Memphis office and one remote location:

Duties include

  • Coordinates and prepare company events, special projects, or office arrangements.
  • Coordinate and handle logistics of internal and off-site meetings (room set-up, catering, agenda, A/V requirements, communications to attendees, etc.)
  • Provide on-site event management to ensure meeting arrangements are executed seamlessly.
  • Coordinates travel arrangements as needed.
  • Prepare and distribute meeting materials.
  • Manage the Company calendar with Holidays and helps coordinate events.
  • Answer telephone calls and pass them on as necessary.
  • Respond promptly to questions and requests for information.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc
  • Assist with intern new employee onboarding.
  • Manage phone system / door entry system.
  • Maintain and order office supplies.
  • Manage contract and price negotiations with office vendors, and/or service providers, with management approval.
  • Maintain organizational charts for Departments.
  • Run company errands such as to the post office, office supply store, etc.
  • Update company phone directory.
  • Receive / Direct Visitors
  • Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed.
  • Ensures operation of equipment by scheduling or completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. (Office equipment: computers, copy machines, phones etc.)
  • Maintain organized lobby area & overall office & storage rooms.
  • Maintain kitchen, food ordering and clean up.

Technical Skills

  • Creates and modifies various documents using Microsoft Word, Microsoft Excel, & Microsoft PowerPoint.

Mail / Shipping

  • Manage incoming/outgoing packages.
  • Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.

Other duties or projects as assigned.

Core Competencies

  • Time management and ability to meet deadlines
  • Exceptional sense of urgency
  • Proactive and forward thinking
  • Excellent verbal and written communication skills
  • Strong organizational skills
  • Ability to multitask
  • Problem solving and decision-making skills
  • Ability to act as the gatekeeper and escalate relevant information
  • Strong interpersonal skills
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail
  • Ability to think quick on your feet and adapt to change

Education and Work Skills Required:

  • Undergraduate Degree
  • 5 years of administrative support experience
  • Proficiency in MS Outlook, MS Word, MS Excel, and MS PowerPoint
  • Work from Memphis office Monday-Friday (position is not remote)

About Us:

Candidate Select is a specialized recruitment firm dedicated to working with highly skilled talent and mid to senior-level management. Because of our innovative recruitment process, we are poised to meet the future needs of our candidates and clients. One such step in this process is only placing candidates in permanent roles.

Our experienced recruiting staff has over 20+ years’ experience placing highly skilled talent across many industry verticals including but not limited to Aerospace & Defense, Automobile, Consumer Durables, Electrical & Electronics, FMCG, Financial Services, Industrial, Infrastructure, Internet, Logistics, Metals, Minerals and Mining, Media & Entertainment, Oil & Gas, Outsourcing & Offshoring, Pharma, Lifesciences, Devices & Diagnostics, Power, Technology and Telecom. This expertise allows us to provide a positive recruitment experience to both candidates and clients.

Please continue to check our job portal regularly at https://jobs.crelate.com/portal/candidateselect for newly posted positions. We look forward to the opportunity to work with you.

 





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