Document Control and Archiving Specialist

Charm Fertility - Oakville, Ontario, Canada

This is a 6-month contract.

At Charm Fertility, our goal is to become the leading total woman’s healthcare destination. We’re patient-focused and enthusiastic about women’s health, which is at the heart of everything we do.

Together, we create an accessible, convenient, and consistently high-quality service through a savvy, confident yet clear, and simple team.

Our path ahead is one of miracles and heart. Every day, you will be creating special moments for our patients.

Charm Fertility takes health and safety seriously. We provide all staff with Personal Protective Equipment (PPE) and appropriate training and daily infection prevention screening of clients and workers to help prevent exposures to COVID-19.

Why is this role important?

The Document Control and Archiving Specialist will be reviewing, organizing and/or archiving the data pertaining to all clinics to ensure business enablement functions to keep our clinics running smoothly. This is a highly detailed position with an emphasis on accuracy, time management, technical skills and interpersonal skills.

Day-to-day activities:

  • Effectively reviewing, organizing and archiving data and documents into specified locations
  • Create a map and/or plan of data organization using Google Workspace
  • Eliminate duplicate documents, destroy duplicates and retain relevant documents
  • Archive older data that remains important to the organization and must be retained for future reference or regulatory compliance reasons
  • Building a data room to store company-sensitive data including financial documents

    Who you are:

  • Completion of secondary school education or a combination of education, training and experience deemed to be equivalent
  • Advanced knowledge of Microsoft Office tools, Google Workspace and Acrobat with the ability to learn customized software/tools
  • Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
  • Ability to prioritize, organize workload and plan independently
  • Ability to work in a team environment
  • Dependability, punctuality and excellent attendance are essential


    CHARM Group is an equal opportunity employer that is committed to employment equity and diversity in the workplace. We welcome all applications. Whether you identify as a woman, a part of a racialized/visible minority, aboriginal person, person with disabilities, person of any sexual orientation, or gender identity or gender expression. In compliance with the AODA, any person can request accommodations at any point in the hiring process if required.


Posted On: Tuesday, November 1, 2022
Compensation: $24.00/hour

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