Job Title: Senior Executive Assistant
Department: Operations
Reports to: Program Manager

Are you ready to take on a key role where your organizational expertise, leadership skills, and proactive mindset can make a direct impact? We’re searching for a dynamic Senior Executive Assistant to join our team and play a critical part in supporting high-level decision-making and budget planning for the Department of Defense (DoD).

What You'll Do:
As a Senior Executive Assistant, you'll be the right hand to senior leadership, keeping operations running smoothly and efficiently. Your day-to-day will involve managing busy executive calendars, coordinating high-stakes meetings, and organizing vital documents and briefings. You’ll be the go-to for ensuring that communication flows seamlessly, from preparing materials for top-level briefings to supporting strategic planning and special projects. You’ll be working closely with classified and unclassified documents, so a keen eye for detail is crucial.

A Day in the Life:

• Manage and streamline executive calendars, scheduling essential meetings and high-impact events.
• Prepare materials for meetings with senior leaders, and support briefings with key decision-makers.
• Coordinate travel logistics (including handling the Defense Travel System) and ensure everything runs smoothly, from booking to reports.
• Keep tabs on the Correspondence and Task Management System, making sure nothing slips through the cracks.
• Proofread important documentation (both classified and unclassified) to ensure it's polished and in line with DoD standards.
• Manage communication flow and support high-level meetings by keeping track of agendas, action items, and summaries.
• Roll up your sleeves to assist with strategic initiatives and special projects.

What You’ll Need to Succeed:

• 10+ years of experience supporting senior executives (government or corporate environments).
• Active Secret but TS/SCI clearance preferred  (Top Secret/Sensitive Compartmented Information).
• Expert skills in managing executive schedules, travel, and logistics in secure environments.
• Proficiency in DTS (Defense Travel System) and CATMS (Correspondence and Task Management System).
• Strong verbal and written communication skills to draft, review, and refine complex documents.
• Mastery of MS Office (Word, Excel, PowerPoint) and collaboration platforms like SharePoint.

Bonus Points For:

• Experience supporting senior officials within the Department of Defense or federal government.
• Knowledge of DoD policies, readiness programs, and strategic planning.
• A background in event coordination or project management.

Why You'll Love It Here:

• Innovation: Bring your creative problem-solving skills to the table and drive new ideas.
• Challenge the Status Quo: If you’re the type to ask “Why not?” and push for positive change, this is your stage.
• Collaborative Culture: You’ll work closely with a diverse and driven team where your contributions matter.
• Growth-Oriented: We encourage continuous learning and development, offering you the chance to advance and refine your skills.
• Customer Centricity: Your role directly contributes to meeting the needs of our team and clients.

Are you ready to make a real difference in a high-impact environment? If you're a seasoned executive assistant who thrives in fast-paced, mission-driven settings, we want to hear from you! Apply now to be a part of our journey and help shape the future of the Department of Defense.

 

This position will be onsite at the Pentagon

Posted On: Thursday, October 10, 2024