Office Assistant & Bookkeeper – High-End Residential Construction
A well-established high-end residential construction company in Greenwich, CT, is seeking a detail-oriented and experienced Office Assistant & Bookkeeper. This role is essential in supporting the service manager and bookkeeping department, ensuring smooth office operations, accurate financial records, and seamless project coordination.
Key Responsibilities:
• Assist with billing, invoicing, and financial record-keeping using Timberscan/Sage software.
• Handle clerical tasks, document management, and correspondence with clients, vendors, and subcontractors.
• Manage insurance certificates, renewals, and compliance documentation.
• Support the service manager with scheduling, client communication, and project coordination.
• Maintain organized filing systems (both digital and physical) for contracts, permits, and project records.
• Assist in processing payments, expense tracking, and reconciliations.
• Ensure timely and efficient administrative support to keep operations running smoothly.
Requirements:
• Prior experience in an office support or bookkeeping role, preferably within the construction industry.
• Knowledge with Timberscan/Sage accounting software is a plus, not a necessity
• Strong organizational and multitasking skills with attention to detail.
• Ability to communicate effectively and professionally with clients, vendors, and internal teams.
• Knowledge of basic accounting principles and financial transactions.
• Ability to work independently and collaboratively in a fast-paced environment.