THIS IS A HYBRID ROLE. THE SUCCESSFUL CANDIDATE WILL WORK AN AVERAGE OF EIGHT DAYS PER MONTH IN THE OFFICE IN PALO ALTO AND MORE AS BUSINESS NEEDS REQUIRE. THEY WILL NEED TO LIVE IN THE BAY AREA.

OPPORTUNITY HIGHLIGHTS

• Salary range is $100,000 - $104,000
  

Benefits include:

• Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after seven years of employment)
• Annual bonus
• Retirement plan + employer match
• Premium Medical and Dental coverage
• FSA + dependent care FSA
• Employer-paid life insurance
• Legal services plan
• Commuter Benefits, including Caltrain “Go Pass” Program
• Four-week paid maternity and paternity leave for new parents
• Stipend for home office and mobile phone
• Professional development and growth opportunities
  

Hybrid position

• Successful candidate will work an average of eight (8) days per month in-office and more as business needs require
  

YOU ARE:

• Highly organized and detail-oriented
• A strategic team player
• An active listener
• An expert communicator
• A systems thinker and process expert
• A curious and creative data-driven thinker
• Of sound judgment and able to exercise discretion with confidential information
• Someone who takes initiative
• Proactive and innovative
• Able to manage concurrent tasks
• Someone who enjoys a fast-paced work environment
• Sincerely passionate about the mission of LPFCH
  

POSITION OVERVIEW

The Executive Development Administrator, Major Gifts serves as a key support for the administrative, portfolio, and program needs of the leadership of the Major Gifts team.

The Executive Development Administrator, Major Gifts is a highly organized, detail-oriented, and strategic team player who can exercise strong judgment, take initiative, and successfully work on concurrent tasks. This person is an expert communicator and is both comfortable with and excited about working with various working styles, role groups, and job functions. They are a curious and creative data-driven thinker and will be responsible for working within databases to create meaningful reports and analyses, ultimately informing donor strategies. They are proactive and innovative in developing systems, routines, and approaches to support the work of the team overall.

For more information, please visit www.lpfch.org

REPORTING RELATIONSHIPS

While the Executive Development Administrator, Major Gifts will directly support the team’s Vice President and one other senior leader, they will occasionally be called upon to assist across the Major Gifts team as needed. They will report to the Assistant Director, Major Gifts Program.

The Foundation’s Major Gifts team works with individual donors and family foundations to raise philanthropic support in the range of $100,000 to $5 million. The team partners closely with the Foundation President/CEO’s office, and frequently interacts with the hospital President/CEO’s office, the Dean of the School of Medicine’s office, faculty leadership, and Foundation and hospital board members.

PRIMARY RESPONSIBILITIES

Portfolio and Database Management (~50%):

• Draft confidential memos, donor correspondence, and other timely donor pieces (gift forms, emails, etc.). Support the portfolios of the Vice President and one other senior leader through strategic tasks (portfolio reviews, meeting contact reports, event mailing lists, etc.).
• Actively update and maintain the Foundation’s constituent relationship management database (Raiser’s Edge), the data reporting platform (Power BI), electronic filing systems, and content-sharing platforms, including the reviewing, tracking, and reporting of funds and gifts.
• Build complex report-generating queries in response to complex data requests.
  

Administrative Management (~40%):

• Manage highly complex calendars and scheduling for the Vice President and one other senior leader, including negotiating meeting requests and resolving scheduling conflicts with limited or no consultation.  
• Prepare the Vice President for meetings and prepare slide decks, agendas, materials and briefings as needed.
• Plan, coordinate logistics for, and assist in staffing meetings and donor tours, in partnership with cross-functional teams, external stakeholders, and vendors, while ensuring timely communications and confidentiality.
• Complete administrative tasks with accuracy, including taking notes, assigning action items and next steps, tracking and managing the team budget, preparing expense reports and other administrative tasks, as needed.
• Build a network of relevant administrative and faculty contacts at the hospital and School of Medicine.
  

Special Projects (~10%):

• Help coordinate and execute donor events, and additional assignments at the request of the Vice President and Senior Director, which may include managing invitation lists, coordinating logistics, managing briefings, and assisting at events as needed.

COMPETENCIES

• Bachelor’s degree or minimum four years of equivalent practical experience.
• Minimum two years of administrative experience supporting senior-level executives.
• Minimum five years of experience working in development or other related field within the nonprofit sector— or equivalent combination of education and experience.
• Proficiency with Microsoft products including Word, Excel, PowerPoint, Planner, Forms, Outlook, Teams, SharePoint, and OneDrive.
• Exemplary writing and editing skills.
• Political acumen and strong interpersonal skills.
• Ability to take initiative and ownership over sometimes ambiguous tasks, multiple shifting priorities, and situations with little oversight.
• Ability to work independently.
• Ability to complete projects successfully and with minimal supervision.
• Ability to communicate on behalf of Major Gifts team leadership with minimal guidance, ensuring timely outreach and response.
• Comfortable working within databases to create meaningful reports and analyses, ultimately informing donor strategies.
• Ability to build and maintain working relationships at all organizational levels across the Foundation, hospital, and School of Medicine (e.g., President’s office, faculty, gift officers, etc.).
• Enthusiasm for working with various working styles, role groups, and job functions.
• Strong ability and inclination to act as a member of a high-performing, highly collaborative team of development professionals.
• Experience and enthusiasm for working in a fast paced, often changing environment with efficiency and accuracy.
• Strong aptitude for learning new technologies.
• Demonstrated ability to exercise the highest level of discretion and confidentiality.
• Ability to operate at the “ten thousand and ten feet” levels
  

Highly desired but not required:

• Project management experience in a complex environment, preferably in healthcare or higher education.
• Experience with or eagerness to learn communications and publication tools such as Adobe Acrobat Sign, Adobe InDesign, Qwilr, and Merlin.
• Experience complying with HIPAA regulations.
• Genuine interest in improving health and well-being for kids and families.
  

NOTE

LPFCH is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will change from time to time in accordance with LPFCH's business needs. The incumbent may be required to perform additional and/or different responsibilities from those set forth above.

EQUITY STATEMENT

WE ARE COMMITTED TO DIVERSITY, EQUITY, INCLUSION, AND BELONGING

Our Foundation embraces all individuals and celebrates the unique differences each of us bring to our team and community. Our approach to fostering diversity, equity, inclusion, and belonging is rooted in our cultural touchstones and inherent in our work to encourage every employee to bring their best, most authentic self to work and to provide each of them the opportunity to achieve their full potential.

We envision a world where race, gender, resources, and other factors do not serve as barriers to attaining optimal health. We recognize that this vision requires the commitment and actions of everyone.

To support this goal, we pledge to:

• Conduct ourselves in a manner that garners trust and respect from others.
• Foster a welcoming and supportive environment for our team members and community.
• Acknowledge and appreciate the dignity, expertise, experiences, and contributions of each other.
• Approach others with an open mind, compassionate heart, actively listening to their perspectives.
• Foster effective teamwork and encourage collaboration amongst our team and constituents

All applications and inquiries will receive a response and be kept strictly confidential.

Lucile Packard Foundation for Children’s Health is an Equal Opportunity Employer.

Posted On: Wednesday, June 5, 2024
Compensation: $100,000 - $104,000