Executive Office Manager

CorTalent - Minneapolis, MN

Business Administrator

 

Position Overview:

The Office Manager and Executive Assistant at CorTalent will be the ‘glue’ of the Company. The person in this role will work closely with the CEO & Owner to handle the day-day operations of the business office with a focus on efficiency, time management and promoting a culture of accountability and engagement. This individual will be accountable for a wide range of services and will need to be able to prioritize work to determine what is most important to get done at the appropriate time.

The Office Manager and Executive Assistant will be responsible for developing intra-office communication, streamlining administrative procedures, and performing project work for our leadership team as assigned. This is a dynamic role that is critical to the success of our businesses. We are looking for a professional who can work independently with little supervision and enjoys the administrative challenges of wearing multiple hats.

Company Overview:

CorTalent is a national recruitment and retention consulting firm. We specialize in working with fast-growth businesses who believe people are their most important asset. We don’t just fill roles but rather help our clients understand ‘who’ they truly need and ‘when’. We help these businesses GET THE PEOPLE PART RIGHT.

CorTalent is extremely entrepreneurial and provides a fun, fast-paced and dynamic TEAM atmosphere for the right person. We work hard and play hard and take the time to celebrate our collective successes together. We have a high degree of respect for one another and what we do. We are proud to have been named a Best Places to Work for 2019 and 2020 and also in the top 50 fastest growing companies in MN in 2020.

 

Essential Duties & Responsibilities:

  • Be the ‘face’ of CorTalent to prospective clients, candidates and partners. Reflect our Cor Values:
    1. Have Pasion for Everything We Do
    2. Be Tenacious and Competitive
    3. Strive for Excellence
    4. Be Remarkable, Stand Out from the Crowd
    5. Think Fresh and Fun
  • Assist in managing the CEO/Owner’s schedule, calendars and appointments; recommend best practices and tools as needed
  • Manage the phone system, inquiries from our website and strategic partners
  • Complete client proposals and contracts as directed
  • Organize and manage Company data utilizing Sharepoint/Microsoft Teams
  • Be the first point of contact with outsourced Marketing provider, help strategize and create content for website, collateral and social media
  • Perform as liaison between Owner/CEO and outsourced payroll/benefits provider
  • Manage office equipment, contracts and price negotiations with office vendors
  • Sort and distribute mail and process incoming checks and inquiries
  • Order office supplies and keep our space clean, organized and welcoming
  • Manage creation and delivery of our client, candidate and partner gifts
  • Organize team building and social events
  • Complete candidate reference and background checks
  • Assist in scheduling training, development and travel arrangements for staff
  • Develop and implement office policies by setting up procedures and standards to guide the operation of the office
  • Organize and handle onboarding of new employees
  • Ensure security, integrity, and confidentiality of data

 

Qualifications/Experience:

  • Bachelor’s degree or equivalent experience
  • 2-3 years of high level administrative tasks and working directly with customer/clients in a professional setting
  • Advanced proficiency in Microsoft Office Suite and strong technical aptitude
  • Excellent communication skills both written and verbal
  • Ability to be proactive and resourceful to figure things out
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Adaptable to a variety of work styles
  • Friendly and approachable with a positive mindset
  • Excellent organization skills

 

 

 



Posted On: Wednesday, February 3, 2021



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