Promotion Coordinator

DirectedLINK - New York, NY


  • Set up meetings, conference calls
  • Exercise discretion when patching calls, rolling calls, and interrupting meetings
  • Book travel, accommodations, car services; process expense reports
  • Order and set-up food service for meetings
  • Maintain an organized environment for the Executive's office/help Executive to stay on schedule
  • Update/manage calendars
  • Create and maintain presentations and other project work as assigned
  • Requires written and verbal communication skills in Spanish and English
  • Provide support to senior members of the team
  • Assist with administrative and day to day basic duties including coordinating travel, scheduling meetings, maintaining calendars etc.
  • Manage budget reservations, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
  • Primary point of contact with outside vendors, including video production companies amongst other third-party vendors.
  • Work alongside the finance department to process incoming invoices in a timely manner
  • Draft agreements for music videos and independent contractors, as well as various authorization forms
  • Create agenda for weekly meetings, taking meeting minutes/notes, action items
  • Assist in onboarding new team members
  • Archive & organize assets within internal systems
  • Assist with radio promotions and contests
  • Any additional duties as assigned

Degree or equivalent experience.

Posted On: Wednesday, July 27, 2022
Compensation: $20-$22 hour

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