Reporting to the Manager of Human Resources, this position is responsible for the following tasks:

 
Efficiently prepare and maintain accurate confidential employee personnel records and HR Dept. files to ensure security, accuracy, and availability:

• Maintain employee database in Human Resources Information System and coordinate process with Payroll as required
• Prepare, process & maintain all designated employment documents/files, both active and non-active
• Process and maintain employee ID database and photos
• Maintain organized department files
• Process change of status requests in system and communicate timely with Payroll as required

Support Human Resources Information System users to ensure availability of information:

• Generate and maintain Human Resources Information System reporting to provide requested data in a timely and accurate manner
• Act as liaison between ADP and Human Resources team
• Assist employees with ADP user questions, password resets, & reporting of issues
• Participate with Training Dept. in writing and revision of user job aids for ADP
• Document, track, and monitor employee and/or system issues to ensure resolution in a timely manner
• Run annual reports for Affirmative Action, Veteran Status, EEOC, and all compliance needs

Provide HR Dept. accurate/timely coordination and administrative support in a confidential manner:

• Provide administrative support to VP of HR, Manager of HR, and HR Department staff
• Process department invoices and maintains meeting costs
• Coordinate and administer temporary staffing needs in accordance with the approved procedure
• Process external inquiries for employment verification, mortgage applications, employee garnishments and other employee-related documents
• Assist with and coordinate projects and HR events as needed

Assist with the recruitment and onboarding of new employees:

• Assist Corporate Recruiter with the hiring process
• Assist Corporate Recruiter with coordinating new employee activities
• Order/track/distribute new hire welcome gifts, business cards, and nameplates
• Set up and send to managers new hire welcome packets
• Provide backup assistance to the Corporate Recruiter as needed

Qualifications:

• Previous Human Resources experience or related degree preferred
• Previous experience with an HRIS and ATS preferred
• Ability to maintain a professional presence and high level of confidentiality
• Highly proficient in computer software, including Microsoft Word, Excel, & Outlook
• Highly organized with the ability to multitask be competent in a fast-paced environment
• Strong interpersonal and organizational skills

Posted On: Wednesday, September 22, 2021
Compensation: $18.00 to $23.00 /hour