We are seeking a high-level, detail-oriented Executive Assistant to support our busy office with a variety of administrative duties. Assignments are complex and confidential in nature, where considerable judgment, tact, creativity, and initiative are required.

Responsibilities for the role:

• Arrange appointments for executives and maintain calendar as required.
• Greet visitors, answer, and direct telephone calls, take messages and respond to questions regarding activities associated with the executives.
• Coordinate travel arrangements including itineraries, agendas, expense reports, etc.
• Receive, sort, and prioritize the mail and email, taking notice of required actions and the dates.
• Coordinate and submit expenses, invoices, etc
• Anticipate, revise, and send correspondence as needed.
• Prepare special or one-time reports, summaries, or presentations, selecting relevant information from a variety of sources such as reports, documents, correspondence, websites, or other departments.
• Maintain and update files, records and publications, confidential files, and materials.
• Compile, analyze, and prepare data for administrative reports, complex spreadsheets, and presentations on an as-needed basis
• Serve as liaison with direct reports as well as others throughout the company on all projects and requests to ensure needed information is available to executives.
• Numerous administrative projects as needed to include supporting Human Resources Team, Travel Team, and Training Team.
• Coordinate on and off-site meetings and other events.
• Stay abreast of the business by utilizing the appropriate resources to ensure accurate and timely information and follow-up on all issues.

Experience Requirements and Preferences

• 3 + years of executive administrative experience
• Ability to interact with all levels – clerical and managerial - within and outside the organization.
• Strong efficiency in multi-tasking and prioritizing multiple deadlines.
• Strong follow-up and follow-through.
• Ability to maintain a high level of confidentiality while accomplishing a variety of tasks through others
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook) with an ability to learn company-specific programs as needed.
• Flexible, calm and team-oriented.
• An ability to interact with all levels of leadership, apply strong communication skills, operate in a dynamic team environment, utilize solid time management and organizational skills are imperative.

Posted On: Friday, March 18, 2022