Strategic support. Thoughtful execution. Trusted partnership.

We’re hiring an Executive Admin to serve as a trusted right hand to our Executive Leadership Team in Boise. This role blends the precision of a seasoned Executive Assistant with the foresight and agility of a Chief of Staff—supporting priorities across operations, business development, and team alignment.

You’ll work side-by-side with the CEO, COO, and other senior leaders to optimize time, drive clarity, and keep the wheels of leadership turning smoothly. This is a role for someone who anticipates needs, communicates clearly, and thrives in a fast-paced, mission-driven environment.

What You’ll Own

• Calendar + Communication Flow

  • Manage complex schedules and coordinate internal and external meetings with intention.

  • Act as a communication liaison—screening requests, preparing responses, and maintaining alignment across stakeholders.

  • Prepare internal communications, executive correspondence, announcements, and briefing materials.

• Travel + Logistics

  • Plan and coordinate domestic travel for executive leaders, including booking, itineraries, and accommodations.

  • Anticipate needs and troubleshoot proactively to ensure smooth travel experiences.

• Project + Meeting Support

  • Prepare materials for key meetings—agendas, presentations, documents, and talking points.

  • Take notes, track follow-ups, and ensure next steps are executed with clarity and accountability.

  • Support high-priority initiatives through research, document preparation, and cross-functional coordination.

• Executive Enablement

  • Maintain and manage professional credentials, memberships, and registrations.

  • Register leadership team for industry events, conferences, and forums.

  • Help manage time and energy with a proactive approach to deadlines, milestones, and follow-through.

• Team + Studio Support

  • Provide leadership guidance to administrative staff supporting individual departments or studios.

  • Foster a sense of calm and coordination within a high-functioning leadership culture.

What You Bring

• 10+ years of experience in executive support or operational coordination roles.

• A reputation for discretion, trustworthiness, and impeccable follow-through.

• Mastery of Microsoft Office and ability to draft clear, thoughtful written communication.

• Exceptional organization, time management, and prioritization skills.

• A high EQ—able to navigate confidential matters, interpersonal dynamics, and shifting priorities with ease.

Preferred, Not Required

• Familiarity with architecture, engineering, or design-based environments.

• Experience supporting a multi-functional leadership team or participating in strategic initiatives.

• Comfort juggling detail-oriented tasks with broader operational priorities.

This Role Is For You If...

• You’re the calm in the chaos and the glue in the gaps.

• You thrive in a space where no two days are the same.

• You love being part of something meaningful—and know how to help make it happen behind the scenes.

Interested in exploring this opportunity—or others like it?
We’re always open to connecting with aligned professionals who want to bring clarity, connection, and intention to leadership operations.

Posted On: Monday, May 5, 2025
Compensation: $70,000 -$90,000