Litigation Legal Secretary

Location: Downtown Los Angeles 90071

Remote, with occasional in-office if needed (e.g. big filing, emergency)

 

A top national firm is looking for an experienced legal secretary with strong litigation and Municipal law experience a plus. The ideal candidate will be a highly organized, independent self-starter with executive management skills who can thrive in a fast-paced, deadline-intensive environment with a thorough knowledge of Superior and District court rules and procedures. Proficient in Word, Outlook, and iManage software. Excellent salary/benefits package and work environment.

 

Provides a high level of customer service and support while producing a high volume of consistently excellent work product. Maintains a general knowledge of the Firms practice areas/groups and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to enhance and promote communication between attorneys and their clients. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Establishes and maintains harmonious working relationships with supervisors, co-workers, and clients by performing the following essential functions and responsibilities.

 

• Edit and proofread routine law office correspondence and legal case matters.
• Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription.
• Organize and prioritize numerous tasks and complete them under time constraints.
• Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Work with multiple attorneys with minimum supervision.
• Problem solve, use sound judgment and work well under pressure.
• Work within deadlines and effectively handle stress.
• Establish effective working relationships and appropriately interact with others.
• Other responsibilities as assigned.

 

Success Factors / Job Competencies:

• Effective interpersonal and communication skills, both verbal and written.
• Exercise appropriate judgment regarding sensitive confidential matters.
• Excellent organizational skills and attention to detail.
• Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.)
• Work independently and thrive as part of a team.
• Prepares complex documents, correspondence, memoranda and other legal documents under the supervision of an attorney or paralegal.
• Opens new files and client matters, requests conflict of interest checks, and maintains all client and general files.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Works closely with other administrative support staff (conflicts, records, office services, etc.).
• Decision / Problem Solving Skills
• Team Player
• Initiative
• Organizational Skills
• Communication / Interpersonal Skills
• Innovation / Logical Reasoning Skills
• Client Services Skills
• Reliability

 

Qualifications:

• Bachelors degree or equivalent is preferred.
• Must have at least several years relevant experience.

   

  Work Environment:

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines.
• Normal law office environment with little exposure to excessive noise, dust, temperature and the like.