HERS Advisors

Office Services Coordinator

HERS Advisors - Irvine, CA


Prominent, national law firm is seeking an experienced Office Services Coordinator for their Irvine office. 


  • Primary responsibilities are to manage supplies and inventory for kitchen, office, and mailroom.
  • Will ensure cleanliness in kitchen and supply rooms.
  • Provide backup support to Mail Center Clerk, Office Assistant and/or Receptionist, as needed.
  • Responsible for communicating and maintaining the relationship with all supply vendors, including managing the supply invoices for payment.
  • Responsible for management of the daily, weekly and monthly mail room reports, completion and distribution.
  • Assist with the preparation and setup of company events, to include decorations, food, and all necessary planning.
  • Will be responsible for the upkeep and stocking of supplies for all conference rooms and focus rooms.


  • High School Diploma
  • 2+ years of work experience in a law firm as an Office Coordinator, Inventory Clerk, or similar
  • Working knowledge of Microsoft Excel, and inventory management software programs


  • Flexibility: Demonstrated ability to adapt to new processes, ability to juggle multiple priorities simultaneously, and the ability to reprioritize workload as needed.
  • Collaboration: Ability to work as part of a team, and to solicit and provide feedback in a way that fosters collaboration. 
  • Creativity and Problem Solving: Demonstrated ability to develop new processes and techniques to the table, in order to increase efficiency and quality of work; ability to solve problems, research potential solutions, and make recommendations to leadership


Additional Details: This is a full time, permanent position, 40 hours per week (in office). Company offers comprehensive benefits for full time employees.

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