LAW OFFICE SERVICES COORDINATOR

Prominent, national law firm is seeking an experienced Office Services Coordinator for their Irvine office. 

PRIMARY JOB DUTIES:

• Primary responsibilities are to manage supplies and inventory for kitchen, office, and mailroom.
• Will ensure cleanliness in kitchen and supply rooms.
• Provide backup support to Mail Center Clerk, Office Assistant and/or Receptionist, as needed.
• Responsible for communicating and maintaining the relationship with all supply vendors, including managing the supply invoices for payment.
• Responsible for management of the daily, weekly and monthly mail room reports, completion and distribution.
• Assist with the preparation and setup of company events, to include decorations, food, and all necessary planning.
• Will be responsible for the upkeep and stocking of supplies for all conference rooms and focus rooms.

EXPERIENCE REQUIREMENTS:

• High School Diploma
• 2+ years of work experience in a law firm as an Office Coordinator, Inventory Clerk, or similar
• Working knowledge of Microsoft Excel, and inventory management software programs

BEHAVIORAL COMPETENCIES REQUIREMENTS:

• Flexibility: Demonstrated ability to adapt to new processes, ability to juggle multiple priorities simultaneously, and the ability to reprioritize workload as needed.
• Collaboration: Ability to work as part of a team, and to solicit and provide feedback in a way that fosters collaboration. 
• Creativity and Problem Solving: Demonstrated ability to develop new processes and techniques to the table, in order to increase efficiency and quality of work; ability to solve problems, research potential solutions, and make recommendations to leadership

 

Additional Details: This is a full time, permanent position, 40 hours per week (in office). Company offers comprehensive benefits for full time employees.