HERS Advisors

Payroll Coordinator (Hybrid REMOTE) in DTLA

HERS Advisors - Los Angeles, CA

    Payroll Coordinator

    Location: Downtown LA 90071


    Our client, an AmLaw 50 firm, has an opening for a Payroll Coordinator. The Payroll Coordinator provides transactional support for payroll and timekeeping. This position will report to the Payroll Manager.


    In this capacity, the Payroll Coordinator will:

    • Monitor data flow for new hires - set up taxes and contact employees for self-service signup for tax and direct deposit. Set up tax withholding profiles;
    • Monitor terminations, preparing final payments with appropriate hours and deductions. Prepare wire transfer files;
    • Calculate benefit deduction and salary adjustments as identified in reports or emails;
    • Ensure that payroll checklists are completed for each payroll. Ensure that payroll files are downloaded and maintained for each payroll. Review payroll entries for accuracy;
    • Monitor timecard completions by employees, approvals by managers. Respond to questions related to time entry;
    • Review data file integrations from HR system for employee data and timekeeping files. Research and resolve errors;
    • Respond to employee payroll and timekeeping inquiries. Manage the incoming inquiries to the common mailbox, ensuring timely and accurate responses; and
    • Administer employee deductions for special programs such as gym membership, parking and other programs as needed.



    • High school diploma (required); Associates degree (preferred); Bachelor’s degree (preferred);
    • At least 1 year of payroll or timekeeping experience (preferred);
    • At least 1 year of experience in a legal or professional service environment (preferred);
    • Fundamental knowledge of payroll regulations and best practices;
    • Fundamental proficiency in payroll applications and related reporting tools;
    • Fundamental proficiency in electronic timekeeping systems;
    • Fundamental proficiency in MS-Excel and spreadsheet/database applications;
    • Fundamental proficiency in MS Outlook and email/web-based conference call/web-sharing applications;
    • Fundamental proficiency in MS Word and related document editing applications;
    • Fundamental proficiency in executing customer service skills and principles; and
    • Fundamental proficiency in the operation of office equipment, such as copiers, scanners.


    Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.


    Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

    • Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
    • Voluntary 401k plan and profit sharing
    • 10 paid holidays per year, and a generous PTO program
    • Family Support including Paid Parental Leave and Fertility coverage
    • Bright Horizons (Back-up child care, elder care and online tutoring)
    • Dependent Care
    • Wellness programs (Employee Assistance Program, mental health and well-being events)
    • Anniversary Bonus Program
    • Professional Development Programs
    • Transportation Allowance and Commuter Benefits
    • Auto/Home/Legal Insurance
    • Pet Insurance
    • Employee discounts
    • And more!




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