HERS Advisors has partnered with a reputable, California based law firm who has a need for a Litigation Secretary to work in their Irvine, California office (just 2 days in office)!

Responsibilities for Litigation Secretary:

• Provide secretarial and administrative support to Partners, Senior Associate, Associate and Of Counsel attorneys. This assignment is subject to change based on business needs.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts.
• Enter attorney’s time according to Firm billing practices as requested. In addition, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Assist with travel arrangements and prepare and track expense reimbursements.

Requirements for Litigation Secretary:

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 7 – 10 years of legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Salary range: 90-105k. If you meet the basic requirements, please email your resume to: ssognalian@hersadvisors.com

 

Compensation: 90-105k