An Administrative Assistant is needed on a direct hire basis for a rapidly growing financial services corporation. The Administrative Assistant will provide comprehensive administrative support to the financial services team, including document management, data entry, and review of client and financial documentation. This role requires strong attention to detail, discretion, and the ability to work efficiently in a regulated, fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for clients and visitors, providing courteous and professional assistance.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle incoming communications including emails, phone calls, and mail distribution.
• Maintain organized electronic and physical filing systems, ensuring data confidentiality and compliance with industry regulations.
• Review financial and client documents for accuracy, completeness, and compliance prior to processing or escalation.
• Enter and update client and financial data in internal systems with a high level of accuracy.
• Collaborate with operations and compliance teams to resolve document or data discrepancies.
• Support general office operations, including supply management, facility coordination, and event planning.
• Perform ad-hoc administrative and operational duties as assigned.

Qualifications:

• Minimum of a high school diploma or equivalent required.
• 1+ years of experience as an administrative assistant, data entry specialist, and/or receptionist is required.
• Strong data entry skills with a focus on speed and accuracy.
• Proficient in Microsoft Word and basic Excel.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information with discretion and professionalism.

Compensation: $48,000-$54,000