Hoxton Circle has partnered with a client in the Monterey County area that needs to add a temporary/interim to full time hire Accounts Payable Associate for 2-3 months before becoming permanent. Medical benefits through Hoxton Circle during the temporary phase and sick pay available if the interim/temporary phase lasts longer than 3 months.

Duties/Responsibilities

• Organizes and manages the accounts payable workflow to ensure company policy and procedures are followed for compliance and that coding and processing of invoices are done timely and accurately.
• Investigates discrepancies and takes necessary corrective actions, including, but not limited to, research with departmental policies.
• Audit expense reports; reviews employee’s expenses for purposes of compliance.
• Ability to interpret and apply CO policy to employee’s travel requests for advances and reimbursements.
• Triages all payment requests and devises ways to ensure urgent payments are accelerated for processing and ensures high volume of check requests are timely, organized and distributed.
• Implements processes to clearly organize and timely make payments.
• Coordinates all communications regarding Accounts Payable issues relating to resolving all missing invoice issues, lost and missing check issues, ensuring appropriate general ledger coding, ensuring proper documentation for audit trail purposes, and settling up payment to vendors.
• Ensures purchase orders are matched to invoices and processed according to departmental policies, procedures, and deadlines.
• Monitors vendors’ W-9 information to ensure it has been received and completed accurately.
• Oversees all tax-related processes and filings such as 1099-MISC, Federal and CA Non-Resident taxes, and sales and use tax submissions.

Requirements/Skills

• AA degree in Accounting, BA preferred
• 4 years experience in a high volume full cycle Accounts Payables experience
• Experience posting journal entries to the GL.
• Experience with Peoplesoft and advanced MS Excel skills.

Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation: $26-$27hr