AP Specialist

Hoxton Circle - Engelwood Cliffs, NJ, United States

We’re looking for a detail-oriented and experienced Senior Accounts Payable / Staff Accountant to join our growing accounting team in North Bergen. This role will be a key part of our 4-person team, handling the full AP cycle, supporting vendor relationships, and contributing to the monthly close and financial reporting process. The ideal candidate has strong AP expertise, thrives in a collaborative environment, and enjoys improving workflows and processes.

  • Assist the AP Supervisor with the full accounts payable cycle: invoice receipt, coding, approvals,and payment processing.
  • Enter vendor invoices accurately and timely in the accounting system.
  • Build and maintain strong vendor relationships—resolving discrepancies, handling inquiries, and ensuring smooth onboarding with required compliance documentation.
  • Accurately code invoices to the general ledger and ensure proper expense classification.
  • Collect vendor accrual estimates to support the month-end close.
  • Monitor AP aging reports and ensure timely payments according to vendor terms.
  • Prepare and analyze AP-related reports to support management decisions.
  • Support month-end close activities, including journal entries, accruals, and reconciliations (AP, credit cards, and related accounts).
  • Collaborate with procurement, operations, and other departments to improve processes and resolve issues.
  • Assist with internal and external audits to ensure compliance with policies, controls, and regulations.

 

  • Bachelor’s degree in Accounting or related field.
  • Strong background in accounts payable and general accounting.
  • High attention to detail and ability to analyze financial data accurately.
  • Proficiency in Excel (pivot tables, VLOOKUPs required).
  • Experience with Oracle or NetSuite a strong plus.
  • Strong communication skills—able to work effectively with vendors and cross-functional teams.
  • Self-starter who can work independently while contributing to a collaborative team.
  • Problem-solving mindset with the ability to troubleshoot invoice/payment discrepancies and recommend process improvements



Compensation: $70,000 to 78,000



Position Contact
Ted FitzGerald
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