AP Specialist
Hoxton Circle
- Engelwood Cliffs, NJ, United States
We’re looking for a detail-oriented and experienced Senior Accounts Payable / Staff Accountant to join our growing accounting team in North Bergen. This role will be a key part of our 4-person team, handling the full AP cycle, supporting vendor relationships, and contributing to the monthly close and financial reporting process. The ideal candidate has strong AP expertise, thrives in a collaborative environment, and enjoys improving workflows and processes.
- Assist the AP Supervisor with the full accounts payable cycle: invoice receipt, coding, approvals,and payment processing.
- Enter vendor invoices accurately and timely in the accounting system.
- Build and maintain strong vendor relationships—resolving discrepancies, handling inquiries, and ensuring smooth onboarding with required compliance documentation.
- Accurately code invoices to the general ledger and ensure proper expense classification.
- Collect vendor accrual estimates to support the month-end close.
- Monitor AP aging reports and ensure timely payments according to vendor terms.
- Prepare and analyze AP-related reports to support management decisions.
- Support month-end close activities, including journal entries, accruals, and reconciliations (AP, credit cards, and related accounts).
- Collaborate with procurement, operations, and other departments to improve processes and resolve issues.
- Assist with internal and external audits to ensure compliance with policies, controls, and regulations.
- Bachelor’s degree in Accounting or related field.
- Strong background in accounts payable and general accounting.
- High attention to detail and ability to analyze financial data accurately.
- Proficiency in Excel (pivot tables, VLOOKUPs required).
- Experience with Oracle or NetSuite a strong plus.
- Strong communication skills—able to work effectively with vendors and cross-functional teams.
- Self-starter who can work independently while contributing to a collaborative team.
- Problem-solving mindset with the ability to troubleshoot invoice/payment discrepancies and recommend process improvements
Compensation: $70,000 to 78,000