Job Title: HR Administrator - Part Time
Company: HR Options Canada ULC
Employment Status: Part-time Hourly (approx. 20 hours per week/no health benefits)
Availability: Must be available during standard working hours
Target Start Date: June 2024
Location: Greater Toronto Area (work-from-home)
Reports To: Director, Canadian Services with dotted line to Recruitment and Payroll Leaders
Company Profile & Job Summary:
HR Options is a well-established HR Consultancy with a head office in Concord, California and Canadian operations based in Markham, Ontario since 2001. The Canadian team consists of 6 team members that work closely together on a daily basis to provide HR & payroll support and services to clients across Canada in different industries from software, retail, and manufacturing, to name a few.
We are seeking a motivated individual to join HR Options’ Canadian team as an HR Administrator - Part Time. This position requires approximately 20 hours per week (it may flex a bit up or down) and does not include health benefits. This position requires you to have strong proficiency in administering a variety of functions, including having a strong comfort level with mathematical formulas, database management (i.e. Smartsheets & ClickUp) and the standard Microsoft Office suite, including Excel, MS Word, and the Google Suite. Our ideal candidate has a genuine interest in Human Resources administration and payroll, is extremely detail oriented, and is comfortable working remotely with remote team members.
HR Administrator Duties and Responsibilities:
Assist in the administration of daily HR functions including PTO management, administering Workers’ Compensation and Employer Health Tax (EHT) premiums and payroll-related tasks such as payroll audits & reporting.
Complete HR tasks such as processing employee addendum letters, new hire onboarding, and recruiting support.
Comfortable with mathematical calculations (e.g. calculating workers’ compensation premiums, auditing PTO accruals to ensure correct balances, auditing mileage rates etc).
PTO management duties will include updating PTO tracking systems, PTO audits, and communications with employees regarding PTO balances. PTO updates will include database management and audits.
Workers’ Compensation and EHT duties include generating and auditing reports to calculate premiums for scheduled WC and EHT remittances.
Reporting duties will include generating and auditing client-specific payroll reports. Other ad hoc reporting and bi-weekly payroll audit reports.
Onboarding new hires will include collecting and coordinating completion of new hire documentation and set-up in the HoneycombHR payroll system.
Other duties include updating databases with client information, handling employment-related inquiries from applicants, employees, and clients, referring complex and/or sensitive matters to the appropriate staff, assisting with bi-weekly payroll processing duties, ad hoc payroll system audits, and general administrative support to Canadian HR Partners and Directors.
Recruiting support duties may include reviewing resumes, coordinating and completing phone screens and reference checks, corresponding with clients as needed.
Creation of Standard Operating Procedures (SOPs) to help streamline work processes.
Other duties and projects as assigned.
HR Administrator Requirements and Qualifications:
Bachelor's degree preferred.
2-4 years prior work experience in an administration support position, preferably working with calculations and a background in human resources.
Strong organizational skills/ability to multitask.
Flexible and able to take on any project or task that needs to be completed.
Ability to work independently and problem solve.
Comfortable with technology and database management systems.
Demonstrated understanding of the impact of information technology on work processes.
Flexibility to adjust to the team and clients’ changing needs.
Excellent writing and verbal communication skills.
Demonstrated ability to think outside the box.
Ability to maintain confidential information.
Demonstrated initiative and resourcefulness in identifying alternatives to achieve business objectives; acts with a sense of urgency.
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