The Office Assistant is responsible for ensuring that our office runs smoothly, as well as supporting our team of HR partners and office staff with ongoing administration and support. This role is a hybrid role combining remote work with onsite days at our corporate office in Concord, CA.

The ideal candidate for this role is seeking ongoing part-time work; is highly organized and comfortable with repetitive tasks; has an enthusiastic, can-do attitude, along with excellent communication and customer service skills.

If you are looking for a stepping stone to pursue a career in Human Resources, this specific role is not designed for an HR career path. It is, however, an amazing opportunity for an individual who wants to specialize in ongoing administrative part time work for a fantastic company, through independent ownership of tasks and responsibilities. Ideal schedule is 5 hours a day 5 days per week (during regular business hours), ideal for individuals seeking work life balance.

Primary Responsibilities:

• Order, receive, stock, maintain and organize supplies

• Manage and communicate building maintenance

• Facilities coordination

• Manage mail, scanning, distributing and filing - run postage, pick up/drop off and distribute

• Coordinate, order and distribute materials

• Assist with data entry, support of HR, Payroll, AP and AR functions

• Schedule and organize company events

• Answer phones and respond to general email inquiries

• Maintain records, track and monitor projects and statuses

• Manage vendor subscriptions and order statuses

• Filing, storage management and office organization

• Kitchen supply organization, monitoring and ordering

• Onboarding support tasks as needed

Qualifications:

• Excellent written and verbal communication skills

• Excellent customer service skills

• Sound judgment and prioritization skills

• Strong time management and organizational skills and attention to detail

• Demonstrated ability to follow work instructions, as well as provide updates and recommendations for improvements when applicable.

• Flexibility; comfortable dealing with ambiguity and change

• Exercise discretion and confidentiality in regards to employee privacy.

• Self-motivated and able to work independently, while also interested in collaborating and being a team player

• Ability to handle multiple priorities in a fast-paced environment with attention to detail

• Demonstrated ability to problem solve and think creatively

• Demonstrated professionalism/sensitivity in dealing with confidential issues

• Computer proficiency and technical learning adaptability to work with databases, spreadsheets, word processing and email

• Physical ability to conduct facilities functions, including furniture moving, organization and clean up

• Ability to lift up to 40 pounds

• Ability to sit for prolonged periods of time

• Occasional driving may be required to facilitate errands and office duties

Preferred:

• BA/BS degree

• Experience working in Google Apps

Company Overview:

HR Options (HRO) is a Human Resource Outsourcing company with Headquarters based in Concord, CA and locations in San Francisco, CA and Ontario, Canada. HRO provides Human Resource outsourcing solutions for clients throughout the U.S. and Canada. Through offering a work environment founded on learning, positive business principles, ethics and relationship building, the average tenure of our internal staff is 10+ years.