Accounts Payable Specialist

NYC Private Equity - Investment Management Firm

J Harlan Group is currently conducting a search for an experienced and highly motivated Accounts Payable Specialist at a prominent NYC Private Equity - Investment Manager.

An exciting opportunity at this fast growing and dynamic investment organization that is experiencing exceptional growth! The Accounts Payable Specialist will be responsible for supporting the AP function across the firm. This position requires an ability to work independently in a fast-paced, dynamic environment where attention to detail, analytical skills and strong communication skills are essential.

This individual will be a significant contributor in enabling their vision and helping the organization to grow and improve their businesses. To be successful in this role you must be highly detail oriented and organized, able to meet assigned deadlines and have first class communication and interpersonal skills.

Key Responsibilities:

The Accounts Payable Specialist is a critical member of the firm’s accounting team, responsible for working with all members of the firm and the senior leadership.

• Responsible for full AP cycle: Working with the firm’s account payable system for appropriate Review/Recording of invoices, applying allocation as per the expense allocation methodology amongst funds and management company, obtaining approvals
• Monitor Management Company and Fund Invoice correspondence - Investigates past due invoices
• Communicate effectively with internal and external vendors/employees regarding invoicing, review/approvals, and payment status
• Receive and review all invoices for accuracy, completeness, and proper authorization.
• Maintain accurate records of all accounts payable transactions.
• Reconcile vendor statements and resolve any discrepancies.
• Manage and respond to vendor inquiries regarding invoice and payment status.
• Process payments to vendors through check, ACH, or wire transfer, ensuring that all payments are made on time.
• Reconcile accounts payable sub-ledger to the general ledger.
• Review and process employee expense reports, ensuring that expenses are properly documented and coded.
• Generate and distribute annual 1099’s
• Assist in month-end and year-end closing processes as it relates to accounts payable.
• · Ad hoc financial analysis and reporting per management request

The ideal candidate would have a background including:

• 3-5 years of Accounts Payable experience including relevant experience, with preference given to experience at a Private Equity, Hedge Fund manager, Fund Administrator or Public Accounting organization
• Strong knowledge of accounts payable processes, including invoice processing, payment processing, and reconciliations
• Experience with accounting software – experience with Sage Intacct is a plus!
• Advanced Proficiency in Excel
• Strong attention to detail and accuracy
• Ability to work independently and prioritize workload.
• Excellent communication skills and the ability to interact effectively with vendors and internal stakeholders.

Education:

• Strong academic record and a bachelor’s or higher degree in Accounting, Finance, or related field

An individual who loves solving deep and complex financial challenges and wants to have an outsized impact with the products and solutions they deliver. An individual with a passion for AP accounting, high level of intellectual curiosity, a commitment to excellence and an unparalleled drive to deliver world-class services.

About the Client:

The firm is leading private equity investment manager specializing in the transportation sector, currently focused on rail and aviation assets. They target investment opportunities that can benefit from their deep, longstanding relationships, access to proprietary information, financial structuring, and operational expertise. They focus on investing in assets that generate consistent cash flow and have significant downside protection.

Founded in 2014, the firm manages over $2bn of investor capital across various industrial and transportation related verticals, with office locations in NYC, Chicago, and St. Louis. Due to the firm’s dynamic and forward-thinking approach, the capital commitments have tripled in the past three years. Today, the firm manages just under $4.0 Billion of real assets across freight railcars, commercial aircraft, and intermodal.

They seek candidates who are high-energy self-starters who want to join an investment management firm on the leading edge of financial markets. The management team needs individuals of the highest professional caliber who are leaders, problem solvers, analytic, detail-oriented, and entrepreneurial. Everyone at the firm works side-by-side with the firm’s senior partners in a highly collaborative and charged investment environment.

Successful candidates are:

• Analytic and relentless in pursuit of the right answer
• Strong communicators who excel at rapid synthesis
• Able to demonstrate sound business judgment
• Able to digest complexity while maintaining an understanding of the “big picture” of business needs
• Team players who are energized by a collaborative enterprise

The firm’s employees maintain the highest professional and ethical standards. The firm has earned a reputation for honesty, fair dealing, and transparency in a competitive industry. They believe that these standards are the foundation for superior investment performance and are critical to delivering performance to clients.

The salary range is $80,000 - $100,000 plus employees may also be eligible for annual discretionary incentive compensation. Actual compensation within that range will be dependent upon the individual's skills, experience, qualifications, location, and applicable laws.

Posted On: Tuesday, October 31, 2023