Executive Assistant

KeyPoint Consulting - Des Moines, IA

KeyPoint Consulting has immediate needs for seasoned executive assistants!

Responsibilities:

  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
  • Prepares reports by collecting and analyzing information.
  • Represents the executive by attending meetings in the executive’s absence and speaking for the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff and following up on results.
  • Secures information by completing database backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

Skills

  • Written and verbal communication skills
  • Reporting skills
  • Supply management
  • Scheduling
  • Computer software skills including Microsoft Office
  • Organization skills
  • Time management skills
  • Presentation skills
  • Office equipment maintenance
  • Travel logistics

Education and Experience Requirements:

  • Bachelor’s degree preferred, but not required
  • Three to five years of administrative experience
  • Three to five years of executive assistant experience
  • Experience managing multiple calendars
  • Experience booking travel




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