Overview

The Project Manager is a key role within the company’s operations, entailing the overall management of multi-disciplined systems projects and the representation of the company’s technical and commercial interests, in direct liaison with its Customers.

Reports to: Head of Projects (UK)

Key relationships: MD, Systems Manager, Technical and Safety Manager, Process Engineering Manager, Project Managers

Responsibilities

The position requires a full appreciation of the contents and significance of all the technical roles within a project and the ability to make valid assessments of both the accuracy and completeness of the support tasks undertaken. A comprehensive understanding of all elements of the company’s ISO 9001 Quality System is of major importance.

The Project Manager has prime responsibility for the financial and commercial aspects of a project and for the implementation of the company’s financial reporting system for a contract. The achievement of planned project timescales, and for the setting of these timescales in conjunction with the customer, is a key element within the area of commercial responsibility.

• The management of concurrent multi-disciplined projects to meet the operational requirements of our customers, addressing all areas of project management and including the management of design change and related change control methodologies. All work is to be achieved in accordance with customer the Company’s Quality Standards and ISO Framework.

• Initial formal clarification and documentation of customer scope.

• The timely production of technical specifications of all equipment, components and sub-contracted manufacturing and installation activities.

• The organisational management of the project teams(s) on Customer sites, to include all elements of Quality, Health and Safety and Technical compliance.

• The full and proper documentation of all elements of a Project, from initial P & ID, URS and FS to the satisfactory completion and handover of all final “as built” information.

• The organisation of the training and related activities/documentation to achieve the effective handover of operating plants to our Customers (where applicable).

• Comprehensive understanding of and compliance with Malone Group Quality System and related documentation and its successful application to all aspects of Project Control.

• Responsibility for the upkeep of the Project Master File, for the application of the Design Review Record, throughout the Project life, and for the general application of the Quality System as defined within the constituent Quality manuals.

• Ensure all project files are archived in the prescribed manner as soon as a project is completed.

• The effective management of all financial and commercial aspects of projects, including sales invoicing, purchase invoicing and related customer/sub-contractor negotiations.

• The completion of all project costing documentation and required interfacing with the Company’s central account functions.

• The setting of initial contract budgets and for the achievement/enhancement of profitability.

• Complete the WIP and Project Reports every month by the due date to enable the company to review and estimate the financial status of each project.

• Procurement of all equipment, components and sub-contracted activities. Raising of purchase orders and progress chasing. Ensure that all equipment and contracts are correctly specified and ordered for delivery at the required time. Negotiate best cost and terms of payment for all purchased goods.

• The accurate estimation of project hours and components and related activities/documentation to comply with the tendering process in a timescale to meet customers’ requirements.

• To carry out a range of Company support activities, as required, to include the preparation of sales proposals and related documentation.

• Create, monitor and ensure adherence to project programmes.

• Create and effectively manage project risks through stakeholder consultation, actions registers and ongoing follow-ups.

• Provide project management leadership to engineering teams.

• The full understanding of all Project related Health and Safety requirements, to include conversance with the Company’s, Customers and General legal standards.
• Ensure a professional and tidy approach is maintained within the Project Management Department.

• Complete accurate timesheets within the prescribed time limit.

• Present oneself with good demeanour and dress standard when interfacing with the Customer or his agents.

• To maintain at all times, effective communications with the Company’s Customers and Subcontractors and to ensure a responsible and responsive approach from all Project staff working under his management. To display and promote the highest work standards and levels of attainment during the execution of Projects.

Any other duties reasonably associated to this position as assigned by the Head of Projects (UK).

Candidate Profile

The position requires a broad knowledge of other key areas of project administration, particularly in the field of Health and Safety and extends to the pastoral care of all support staff, whilst working on a customer’s site.

The position requires a broad process engineering knowledge and experience in the range of technical roles and responsibilities carried out by this department.

The successful candidate will be educated to degree level or have equivalent experience in Project Management and Electrical. He/she will have appropriate MS office skills, be IT literate and have excellent organisation, communication and influencing skills. The candidate will be very motivated, a self-starter and ambitious to grow the role as the company grows.

• The individual should be self-motivated, eager to learn and prepared to progress with the company

• The candidate should have experience managing teams to deliver projects

• The candidate should have experience working with a broad range of stakeholders and being able to navigate them through the project journey

• Ability to work on own initiative and within a multi-disciplined team to meet daily and weekly deadlines

• Range of administrative skills required, involving the use of PCs and PC application software for word processing and spreadsheets