Project Billing Specialist

Job Title: Project Billing Specialist
Location: Syracuse, NY (On-site)
Job Type: Full-time

Working Hours: 8:00 AM – 4:30 PM (M-F)
Pay Range: $65,000 – $100,000 per year (based on experience)

About Our Client

For over 50 years, our client, a well-established utility construction company, has been a trusted provider of utility construction services, supporting clients with aerial line construction, fiber optic installation, substation and civil-electric infrastructure, and more. We are continuing to expand our team and are seeking a detail-oriented Project Billing Specialist to support project billing, ERP management, and job tracking functions across multiple construction projects.

Key Responsibilities:

• ERP & Job Setup: Create and manage job entries in Business Central for projects ranging from a few hours to over a year in duration.
• Billing Coordination: Process project-related invoices, track billing cycles, and ensure accuracy in alignment with contract terms, particularly for utility clients.
• Project Tracking: Monitor progress of larger projects, assist with forecasting, and communicate updates across teams.
• Cross-functional Communication: Collaborate regularly with estimators, supervisors, project managers, and clients to ensure alignment and information flow.
• Client Portal Management: Interface with various customer systems, including Ariba, Procore, and other client-specific platforms for invoice submission and documentation management.
• Process Improvement: Assist finance, operations, and leadership team with overall business operations

Qualifications:

• 5+ years of experience in billing, invoicing, contract coordination, or project support:
• Construction Industry experience required
• Utility (Electric, Gas), Telecommunications, or other infrastructure experience preferred
• Experience with ERP systems (Business Central a plus)
• Previous experience navigating various client portals & construction Software systems (i.e. Ariba, Procore, etc.)
• Proficiency in Microsoft Excel and Office Suite
• Excellent communication skills and ability to collaborate across departments
• Strong attention to detail and organizational abilities
• Ability to adapt in a fast-paced and growing environment
• Valid Driver’s License required
• HS Diploma; Bachelor's or advanced degree is preferred but not required

Culture & Benefits:
We are proud of our culture of flexibility, loyalty, and growth. As a family-owned company for over 50 years, we value work-life balance and are committed to supporting our employees as we expand.

• Competitive compensation based on experience
• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Opportunities for career advancement as the business grows
• Paid Company Holidays