Operations Associate

The Shalom Hartman Institute of North America

 

Mission and Philosophy

The Shalom Hartman Institute is a leading research and educational center serving Israel and world Jewry. We work to enrich the moral and spiritual life of Israel and the Jewish people, deepen the commitment to pluralism and Israel’s Jewish and democratic character, and rebuild the covenant between Israel and the Jewish world.

Through our community of outstanding scholars and educators, the Institute develops innovative responses to the challenges of our time, cultivates a new generation of leaders and change agents, and builds transformational educational projects that help inspire a better Judaism and a better Israel for the 21st century.

Position

We seek a detail-oriented, proactive, and people-focused Operations Associate to be the backbone of our NYC office. This role is perfect for someone who thrives in a dynamic environment, loves solving problems before they arise, and takes pride in creating seamless workflows. You’ll wear many hats—from office logistics to HR and culture support to being the welcoming face of SHI NA—all while contributing to meaningful work that impacts Jewish communities worldwide. This position is based in our New York office five days a week.

Responsibilities

Operations

• Be the “go-to” for smooth office management: oversee supplies, vendor coordination, building staff, service calls, and workspace readiness (including plant care).
• Lead meeting/event setups (board meetings, staff retreats, programs) and ensure our kitchen and storage spaces are organized, clean and workable for all.
• Tackle general administrative projects with precision, from credit card coding to inventory tracking.
• Welcome and orient team members, visitors, and program participants to our office, and support and coordinate visits.

HR and Culture

• Support employee engagement initiatives like communal lunches and other forms of communication that ensure alignment, such as our team calendars.
• Play an important role in welcoming new employees and facilitating their onboarding.
• Help us hire the right people by managing applicant tracking software, providing support with job postings, and maintaining our organizational chart.

Who You Are

• A systems thinker with eagle-eyed attention to detail and a love for order, with 1-5 years of relevant operations or administrative experience.
• A people person with stellar communication skills and a warm, professional demeanor.
• A self-starter who anticipates needs and solves problems with discretion and tact.
• A multitasking pro who stays cool under pressure and adapts to shifting priorities.
• Someone with a sense of humor, alignment with the mission of the Shalom Hartman Institute, and the ability to lift and move light to medium weight boxes as needed.

Salary range and benefits

Estimated salary $60,000 - $65,000, commensurate with experience. Very competitive benefits package. SHI NA is an equal opportunity employer.

To apply:

Please submit both a resume and cover letter through this link: https://jobs.crelate.com/portal/shalomhartman/job/y4q7nbjwxjg3xgp5br4wt8tdrw. The cover letter should include descriptions of positions with relevant experience as well as demonstration of successful expertise in the core demands of the position. No phone calls, please.

We thank you for your interest in career opportunities with The Shalom Hartman Institute. Due to anticipated high volume, only those candidates selected for an interview will be contacted. Candidates who will be interviewed can expect a response within 3-4 weeks.

We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, alienage or citizenship status, creed, genetic predisposition or carrier status, national origin, disability condition, marital status, status as a disabled or Vietnam-era veteran, or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.

 

Posted On: Tuesday, July 8, 2025