Grants and Scholarships Assistant

Sparrow Company - El Paso, TX

Sparrow Company, an executive search and staffing firm, has an immediate opening for a Grants and Scholarships Assistant.  This is a temporary to hire role in Central El Paso.

Duties and Responsibilities Grants and Scholarships Assistant

  • Grant lifecycle database management: responsible for assisting in build out of new software, grant award documentation, document approvals, entering new applications in the database, processing payments, collecting and analyzing grantee metrics and generating reports.
  • Maintain integrity of information i.e. collective impact groups, donor advised funds (DAFs) in primary database and managing the inflow of applications and recommendations from web-based portal.
  • Conduct an annual evaluation of grantmaking and scholarship procedures and make recommendations regarding program improvements and adjustments to maintain the integrity of the process.
  • Complete research as necessary to stay on top of local community trends/needs and national and local philanthropic trends;
  • Join on site visits to enhance learning and understanding of our service area

Scholarship Administration:

  • Provide management and support in all aspects of scholarship administration processes from the application through the award lifecycle including, but not limited to: working with the scholarship administration vendor and their management of the online scholarship applications and award recommendations, coordinating volunteer interviewers, overseeing posting/publicity of scholarship availability, awarding payments and complying with all state and federal requirements;
  • Work with Grants & Scholarship Manager to comprehend scholarship fund criteria, ensure that all awards appropriately match the pertinent funds available and prepare first draft recommendations for the Scholarship Committee.
  • Monitor post-award student scholarship progress to ensure that all award conditions are met;
  • Collect thank you, stories and create systems to analyze persistence and completion of scholarship recipient.
  • Recommend website updates to marketing as needed;
  • Communicate effectively and with timeliness to scholarship recipients.


  • Complete special projects as needed;
  • Community engagement and outreach regarding grant and scholarship opportunities;
  • Event planning as needed;
  • Responsible for meeting preparations and minutes for Program Committee.
  • Draft presentations as needed.


  • 0-2 years of previous work experience
  • Bachelor’s degree required
  • Strong organizational skills and ability to manage competing priorities
  • Superb project management skills with the ability to track deadline, project goals and team member responsibilities
  • Excellent computer skills (new software, Microsoft Suite Products, comfortable with new software and databases)
  • Commitment to accuracy
  • Demonstrated ability to work both independently and in a team environment
  • Excellent interpersonal, oral and written communication skills


Technologically Savvy (can learn new systems with relative ease), Data Driven, Customer Focus, Relationship Building/Communication, Project Management, Forward Thinking, Adaptability/Flexibility, Attention to Detail/Accuracy, Team Player.

M-F 8:30-5PM


Posted On: Monday, February 26, 2024
Compensation: $15.00

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