A well-established healthcare education organization is seeking a highly organized and detail-oriented Program Coordinator to support the implementation and administration of medical education programs. The ideal candidate will work closely with faculty and leadership to coordinate curriculum, manage course logistics, and provide operational support for learning activities. This position requires strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced academic setting.

RESPONSIBILITIES AND DUTIES:

• Collaborate with senior leadership and faculty in the implementation of medical school curriculum.
• Coordinate with course directors and leadership to create and monitor course calendars and timelines within the Learning Management System (LMS), including Canvas.
• Manage all student-related activities, such as lectures, presentations, and interest group meetings for assigned courses.
• Schedule appropriate educational spaces (e.g., lecture halls, small group rooms, labs) as requested by faculty.
• Generate reports on curriculum implementation, examination results (aggregate and individual), and student/faculty evaluations.
• Obtain and input final semester grades into the student record system (e.g., Banner) by required deadlines while adhering to FERPA and HIPAA confidentiality standards.
• Participate in exam proctoring as a regular member of the proctoring pool.
• Validate and/or create Pre-Clerkship courses within student systems during the annual roll-over period.
• Monitor attendance, Canvas submissions, remediation assignments, and ensure student professionalism documentation is uploaded appropriately.
• Collaborate with academic IT teams to develop and track student performance metrics.
• Provide front desk coverage as needed.
• Assist in planning and executing educational events, including pre-event logistics, on-site coordination, and post-event follow-up.
• Promote a culture of professionalism and service while supporting institutional values.
• Perform other related duties as assigned.

REQUIREMENTS AND QUALIFICATIONS:

• Must have 6 years of experience in the same field.
• High school diploma or equivalent required; associate or bachelor’s degree in education, healthcare administration, or a related field preferred.
• Prior experience in academic program coordination or administrative support in an educational or medical setting preferred.
• Proficiency in Microsoft Office, Word, Excel, PowerPoint, Outlook and learning management platforms such as Canvas.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and work both independently and as part of a team.
• Experience handling sensitive information with discretion and professionalism.
• Ability to support faculty and student needs in a dynamic academic environment.
• Applicants may be subject to a background check.*
• A pre-employment drug screening is required as a condition of employment.

*A conviction does not automatically disqualify you from employment. We will consider factors such as your age at the time, the timing and nature of the offense, its seriousness, and any rehabilitation efforts when determining your suitability for the role.

Sparrow Company Executive Search & Staffing is an Equal Opportunity Employer.

Posted On: Thursday, May 15, 2025