A highly respected Midwest law firm has engaged SuiteSpot Executive Search, LLC to assist in its search for a Receptionist/Administrative Assistant to join its Administrative Services Team.

The Position: Reporting to the Office Manager, this individual will play a key role in maintaining a professional front-office presence while ensuring smooth day-to-day operations.

The Essentials:

• Greet and assist clients, guests, vendors, and staff with warmth and professionalism, creating a welcoming environment for all visitors;
• Answer, screen, and route incoming phone calls in a courteous and efficient manner;
• Manage the firm’s front desk operations, including receiving and distributing mail, deliveries, and other correspondence;
• Maintain and schedule conference rooms, including setup for meetings, coordination of refreshments, and ensuring equipment is functioning properly;
• Provide administrative support to attorneys and legal staff, including document preparation, data entry, filing, scanning, and scheduling;
• Maintain office supplies, order inventory as needed, and liaise with vendors and service providers as directed by the Office Manager;
• Represent the firm’s values through professional communication, appearance, and conduct at all times.

The Candidate: The ideal candidate will have 2–4 years of experience in a receptionist, front desk, or administrative assistant role, ideally within a law firm. The successful candidate will be tech-savvy, analytical, organized and able to thrive in a fast-paced environment. He/she will additionally possess:

• Excellent verbal and written communication skills;
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and comfort with office technology;
• Professional demeanor, appearance, and customer service mindset;
• Excellent written and verbal communication and interpersonal skills;
• Strong legal research, critical thinking and problem-solving skills;
• Ability to meet internal and external deadlines, and to work effectively independently or in a team environment with all personnel levels within the Firm;
• Professionalism, discretion and a stellar reputation within the legal community.

The Search: As the exclusive recruiter for this position, SuiteSpot Executive Search, LLC will conduct an expedited search process per the client’s request. To be considered in the selection process, please submit your resume to laura@suitespottalent.com. For additional information regarding the position, please contact Laura Martinson at 912-247-4453.