The Smith Consulting Group

Capital Procurement Officer/Specialist

The Smith Consulting Group - Alexandria , VA , United States

Capital Procurement Specialist/Officer-City of Alexandria, VA.

SUMMARY: The Capital Procurement Officer manages the capital procurement process for design and construction services for a variety of Capital Improvement projects. The position supports the Department of Project Implementation (DPI) with its mission to deliver infrastructure improvement projects efficiently and effectively. While reporting to DPI, the position will assist and comply with all City procurement policies. The position performs advanced professional procurements for a variety of departmental needs and ensures tasks, solicitation assignments and workload issues are handled properly at the department level. The Capital Procurement Officer serves as the primary procurement official in support of the City’s Capital Improvement Program and the expert in the acquisition of Architectural and Engineering (A&E) and other professional services. Additionally, they are the lead expert in solicitation and management of construction contracts, with experience in traditional and alternative delivery procurements. Work is performed under the general supervision of the Project Controls Division Chief with accountability to the Purchasing Agent and in accordance with governing rules and regulations. Work is performed with considerable independence and independent judgement, while ensuring compliance with State and Federal regulations and City policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. • Helps develop and refine construction contract terms and conditions and front-end specifications to include best practices for management of construction; • Coordinates with Project Managers to understand needs, advise on procurement best practices, and develop solicitations; • Directs, performs, and participates in or advises on the acquisition process, including requirements determination, documentation preparation, proposal evaluation, contract negotiation, and contract administration; • Develops and prepares complex solicitations (RFQu, ITB, and RFP), requests for interest, amendments, modifications, determinations and findings, contracts, and various related correspondence for high profile projects; • Develops and prepares solicitations for alternative delivery procurement methods; • Manages the solicitation process by soliciting responses, analyzing bids/proposals to ensure compliance and effectiveness; • Supports RFP/RFQu evaluation committees throughout the procurement process using procedures, meetings and documenting evaluation and committee findings; Attachment #4 • Reviews bid documents for completeness, accuracy, and conformance with Federal, State (VPPA) and City guidelines; as well as meeting ethical standards; • Recommends award of City contracts; assuring and monitoring compliance with terms of contracts and compliance with purchasing regulations; • Advises on cost/price analysis techniques to obtain the best value for the City. Tabulates and analyzes bids and proposals, to determine lowest responsible/responsive bidder; • In coordination with project COTR, monitors Capital Projects ensuring goods and services are provided in accordance with contract terms and conditions; • In coordination with project COTR, negotiates contracts and contract changes with vendors for a variety of professional and non-professional services; • Leads vendor outreach sessions such as industry days and pre-proposal conferences; • Develops various Engineer of Record contracts designed to efficiently meet rapidly changing department/City needs. Supports best practices for fair, efficient, and effective distribution of task orders; • Ensures contracts are renewed or re-solicited in a timely manner; • Monitors contractor’s performance to assure contract compliance; • Manages contract administration from award through final closeout; • Assists with contract interpretation and resolution of disputes where possible; • Serves as the department’s liaison with the Purchasing Division of the Department of Finance.

EDUCATION AND/OR EXPERIENCE Bachelor's degree in public administration, public policy, finance, contract law, business law or a related field of study; five years of progressively responsible experience in procurement and contract management and CPPB, CPPO or other related certification; or a combination of education, experience and training which are equivalent to the minimum requirements. Preferred: significant professional procurement experience (more than five years) that requires negotiating with professional service providers, working knowledge of Federal, State, and local public procurement regulations, rules, policies, and procedures, working knowledge of Capital Improvement Procurement process for construction and architect/engineering design services, and experience with various methods of alternative delivery procurement.

Posted On: Tuesday, July 18, 2023

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