Our client, a real estate firm, is seeking a proactive and detail-oriented Executive Assistant to support the Vice President of the company with high-level administrative, operational, and organizational support.

The ideal candidate will be responsible for ensuring the Vice President’s day-to-day operations run smoothly, managing calendars, coordinating meetings, preparing communications, and serving as a liaison between departments and external stakeholders.

Responsibilities:

• Manage and maintain the Vice President’s calendar, including scheduling meetings, calls, site visits, and travel arrangements with precision and foresight.
• Prepare internal and external communications, reports, presentations, and correspondence, ensuring high accuracy and professionalism.
• Act as a gatekeeper and primary point of contact for internal teams, clients, vendors, and partners on behalf of the Vice President.
• Coordinate and organize meetings, including logistics, agendas, documentation, and follow-ups to ensure seamless execution.
• Handle confidential and sensitive information with discretion, maintaining a high level of integrity and trust.
• Support real estate project administration, including tracking timelines, deliverables, and liaising with relevant parties.
• Assist in managing special projects and initiatives led by the VP, ensuring tasks are completed on time and aligned with company objectives.
• Monitor and prioritize incoming communications and requests, helping the VP stay focused on high-impact responsibilities.

Qualifications:

• 2+ years of experience as an Executive Assistant or in a senior-level administrative role, preferably in real estate, finance, or professional services.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Strong verbal and written communication skills, with the ability to draft professional-level documents and correspondence.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong interpersonal skills and the ability to build relationships across all levels of the organization and with external partners.
• Experience coordinating travel, managing schedules, and supporting C-level or VP-level executives with complex administrative needs.
• A self-starter with a problem-solving mindset and a strong sense of accountability and follow-through.

Location: Brooklyn, NY
Salary: $120K

Compensation: $120,000.00