Seeking an Accounts Receivable Assistant to work in the San Antonio, TX area. The Accounts Receivable Assistant will perform a variety of billing and bookkeeping duties according to established policies and procedures; to maintain contact with clients, project managers and staff; observes confidentiality of client and firm matters. A United States Citizenship is required to be considered for this position.

Responsibilities:

• Utilize computerized programs to perform duties and responsibilities.
• Create Funding Status Tracking Sheet
• Update and maintain Contracts Modification Data
• Record payments; provide payment status to accounting manager weekly
• Assist in reconciling projects when option year ends and closing out projects
• Generate monthly invoices assigned by AR specialist
• Populate monthly status report if required by contracts
• Assist in researching cash receipts, coding and posting of receipts.
• Organize and maintain up to date billing records.
• File Quarterly project status report to GSA
• Assist in maintaining and updates procedural manuals as needed.
• Assist in financial management and analysis, as requested.
• Organize and maintain retention files for required period of time.
• Assist in Accounts Receivable Specialist to ensure meeting the deadlines
• Other duties assigned by accounting manager

Experience/Skills:

• 3 – 5 year of AR experience or 1-2 years in government contract invoicing
• Must have an overall understanding of accounting and some exposure to management reporting systems.
• Must be able to function in a team environment and can take direction.
• Must be extremely detail oriented.
• Must be able to work under tight deadlines, with flexibility.
• Must be able to handle sensitive and confidential information and issues with the upmost discretion.
• Must have excellent verbal and written communication skills and apply those skills with both internal and external customers.
• Must have excellent organization, time management, and prioritization skills.
• Must be proficient in Microsoft Excel, Word, Outlook, etc.
• Experience with SharePoint is preferred.

Education:

• College degree in a related field is preferred but not required.

Clearance:

• Must be a US Citizen and pass a background check.

Posted On: Friday, October 13, 2023