Payroll Coordinator/Specialist (1500+ employees) for reputable Global Professional Services firm

Vertical Careers, Inc. - Los Angeles, CA

Payroll Coordinator

Our Client, a $3B+ global professional services firm located in DTLA. They are stable and continuing to hire despite the impact of COVID19; however, will be a lot more selective so PLEASE MAKE SURE YOU HAVE THE REQUIREMENTS PRIOR TO APPLYING.

The company offers a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Benefits include healthcare, life and disability insurance, flex spending accounts, a 401k plan, etc.,10 paid holidays, and a PTO program that accrues 20+ days during the first year of employment and grows with tenure.


As a Payroll Coordinator at firm, you will perform all activities necessary to process payroll efficiently and accurately including: maintaining related payroll records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updated procedures, and preparing special reports for management while accomplishing these and other critical functions:

  • Validating incoming data and requests for all employees (up to 5000 employees) throughout their tenure for accuracy and logic, including not limited to:

    ~federal/state tax forms

    ~pay rate adjustments

    ~direct deposit requests

    ~leaves of absence processing

    ~Kronos timekeeping edits

    ~terminations

  • Independently performing manual check processing, data source uploads, ad hoc reporting and queries, garnishment processing, system calculations, employee updates/edits, and tax update testing
  • Validating bi-weekly/semi-monthly/quarterly/annual tax reports for accuracy
  • Assisting the Payroll Manager and Payroll Supervisor with quarterly and annual tax filing for all jurisdictions.
  • Assisting the Payroll Manager and Payroll Supervisor with W-2 processing and distribution
  • Creating and validating bi-weekly/semi-monthly General Ledger files for upload to 3E accounting software
  • Maintaining YTD balances of the Firm’s salary accounts to ensure correct reclassification of expenses
  • Posting journal entries to reclassify Firm’s expenses
  • Working with the Finance and Accounting Managers to collect and report all firmwide salary data to report in USD and local currencies
  • Partnering with the General Ledger department to assist with account reconciliation
  • Providing pertinent payroll data to help answer all government surveys
  • Presenting analysis of payroll data to CFO, Director of Finance, and Payroll management to explain trends, forecasting, and budget variances
  • Vendor management with third party providers: ADP/WageWorks/MetLife/Kronos/Workers Compensation
  • Partnering with the Global Tax Department to ensure accurate Ex-Patriot tax processing
  • Manually calculating gross up transactions and federal/state withholding tax
  • Reviewing and validating upstream data files before uploading into PeopleSoft
  • Preforming timecard edits and balancing Kronos files to ensure accurate payroll processing
  • Working closely with local and global HR managers to assist with employee processing
  • Working closely with the Global Benefits Department for all Health and Welfare and Leave of Absence processing
  • Partnering with Accounts Payable to facilitate alternative payments
  • Collaborating with Global Partner Draw Coordinator to ensure accurate withholding of Employee Personal Charge deductions
  • Fielding all employee payroll related questions accurately, efficiently, and succinctly
  • Understanding Firm policies and procedures to correctly assess potential risk factors
  • Completing projects on various issues when needed
  • Promoting effective work practices, working as a team member (from filing to presentations), and showing respect for co-workers.

Qualifications/Criteria:

  • A Bachelor’s degree in Business Administration or Accounting is required.
  • 6+ years of increasingly complex accounting experience may be considered in lieu of Bachelor’s degree.
  • 3+ years of experience working with multi-state payroll with an organization of 1500+ employees as well as experience in exempt and non-exempt employee processing is desired.
  • Experience working in multiple payroll frequencies preferred is preferred.
  • Strong organizational and communication skills while displaying a positive, high-energy attitude.
  • Must have robust knowledge of foundational payroll process and procedures.
  • Proficiency with PeopleSoft 9.0 or higher and familiarity with ADP stand-alone processes, including Multi Jurisdiction Tax Filing and Garnishment Distribution are desired.
  • Working knowledge of Kronos Workforce and 3E is a plus.
  • Display knowledge and proficiency in payroll procedures and tax requirements in multi jurisdictions to accurately assess potential risk factors. 

 



Posted On: Tuesday, March 31, 2020
Compensation: up to $80K DOE



Position Contact
Eva Chiu
Managing Partner| Executive Search
(626) 486-9467
eva@vertical-careers.com,

Eva Chiu has over 15 years of specialized staffing and recruitment expertise. Eva is known for her energy, enthusiasm and passion for connecting the right people with the right opportunities. Her dedication to providing the highest quality service to both clients and candidates is one of her strongest attributes. Prior to Vertical Careers, Eva spent nearly 10 years with one of the nation’s largest specialized staffing firms first, as an account manager, and then as an executive recruiter specializing in accounting and finance professionals, achieving numerous accolades, including:

  • Superstars 2003, 2004 (Account Manager)
  • Superstars 2005, 2006, 2008, 2009 & 2010 (Executive Recruiter)
  • Rookie of the Year 2005 (Executive Recruiter)
  • Southern California Executive Recruiter of The Year 2006
  • Platinum Club 2006, 2008 & 2010 (Top 5%)
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