IMMEDIATE OPPORTUNITY: Accounts Payable Specialist

San Francisco, CA | Prestigious Performing Arts Non-Profit | 100% On-Site

TEMPORARY ACCOUNTS PAYABLE POSITION

Our distinguished performing arts institution seeks a detail-oriented Accounts Payable Specialist for an immediate temporary assignment at our San Francisco campus. This is your chance to apply your specialized AP expertise in support of artistic excellence!

ACCOUNTS PAYABLE FOCUS

This role centers primarily on managing our comprehensive accounts payable operations. You'll oversee the entire AP cycle from invoice receipt through payment processing, serving as the backbone of our financial operations team. Your meticulous attention to detail and AP expertise will directly support our organization's artistic and educational mission.

This fully on-site position requires your physical presence to effectively manage document flow, vendor relationships, and time-sensitive payment processing.

PRIMARY ACCOUNTS PAYABLE RESPONSIBILITIES:

• Process high volume of invoices through our complete approval workflow including coding validation, compliance verification, and documentation matching
• Execute all payment disbursements via checks, ACHs and wire transfers with careful attention to payment terms and cash flow timing
• Maintain and update vendor master database including critical contact information, payment terms, tax documentation, and compliance records
• Administer the corporate credit card program including card issuance, limit management, transaction documentation, statement reconciliation, and cardholder support
• Implement and enforce AP policies through regular training sessions with staff from various departments
• Conduct thorough three-way matching of purchase orders, receiving documents, and invoices to ensure payment accuracy
• Reconcile vendor statements against AP ledger to identify and resolve discrepancies
• Prepare detailed AP aging reports for Controller review and cash flow management
• Manage year-end 1099 reporting process including vendor data validation, form generation, and filing with tax authorities
• Lead California-specific compliance for nonresident withholding and quarterly sales tax reporting

ADDITIONAL FINANCIAL DUTIES:

• Assist with bi-monthly payroll validation and serve as backup for payroll processing
• Support cash receipts processing for various payment types
• Conduct special financial analyses and projects as assigned

REQUIREMENTS:

• Four+ years of dedicated accounts payable experience, preferably in non-profit sector
• Demonstrated expertise in full-cycle AP processes and vendor management
• Advanced proficiency with AP modules of financial systems
• Experience with electronic document management for paperless AP workflows
• Superior attention to detail with impeccable reconciliation skills
• Strong vendor relationship management abilities
• Available to start immediately for this temporary assignment
• Must work 100% on-site at our San Francisco location

Compensation: 35-40