Our client, a leading environmental foundation focused on climate action and sustainability, is seeking a detail-oriented Administrative Assistant to support their San Francisco office. This role combines traditional administrative support with office management responsibilities in a mission-driven environment.

Key Responsibilities:

• Manage hybrid office operations, including maintaining office supplies, coordinating with vendors, and ensuring a welcoming workspace
• Provide direct administrative support to the COO, including calendar management, expense reports, and meeting coordination
• Handle meeting logistics for staff and quarterly board meetings (both virtual and in-person)
• Process and prepare weekly invoice payment memos with high attention to detail
• Maintain foundation-wide calendar and scheduling systems
• Provide basic IT troubleshooting and coordinate with external IT support
• Assist with special projects including job postings, interview scheduling, website updates, and email communications

Required Qualifications:

• Experience in professional office administration
• Advanced proficiency in Microsoft Office Suite (especially Outlook, Excel, Word, PowerPoint)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Demonstrated ability to work independently and proactively identify needs
• Experience supporting executive-level staff
• Comfort with both in-person and virtual office environments

Preferred Skills:

• Experience with Mailchimp, WordPress, and Zoom
• Background in environmental or nonprofit sector
• Basic Photoshop skills

Physical Requirements:

• Ability to work at a computer for up to 8 hours daily
• Occasional lifting up to 10 pounds

 

Compensation: 35-38 an hour