The Role - In a Nutshell

Need to jump into action IMMEDIATELY! We're seeking a detail-oriented, collaborative self-starter for a short-term (2-4 week) Administrative Assistant position. This key team member will provide crucial support for our foundation with responsibility for both physical and virtual office operations. Hybrid schedule with on-site work in our San Francisco office required! ???

What You'll Do ??

• Be the office superhero! ??‍?? Maintain our foundation-wide calendar including Zoom links and physical locations
• Create a welcoming environment by managing office supplies, kitchen upkeep, and visitor experience
• Coordinate logistics for staff meetings and special events (both virtual and in-person) ?
• Interface with vendors and building management to keep everything running smoothly
• Provide critical support to our COO: manage calendar, create expense reports, and assist with correspondence
• Handle weekly invoice payment memos with meticulous attention to detail
• Support document and contract processes including proofreading and maintaining filing systems

What We're Looking For ??

• Exceptional organizational and multitasking abilities
• Microsoft Office wizard (especially Outlook for scheduling)
• Self-starter who anticipates needs before they arise
• Strong written and verbal communication skills at all levels of formality
• Professional office experience with a positive, can-do attitude
• Ability to start IMMEDIATELY for this short-term assignment
• Mailchimp, WordPress, Zoom, and Photoshop skills are a plus!

The Details ??

• Schedule: Hybrid (some days in SF office required)
• Duration: 2-4 weeks, starting IMMEDIATELY
• Classification: Full-time, hourly, non-exempt
• Compensation: Competitive hourly rate with excellent benefits package

If you're available immediately and eager to make an impact during this short-term assignment, we want to hear from you today! ??

Compensation: 45