Payroll

• Process outsourced biweekly payroll in compliance with federal, state, and local regulations, including review and reconciliation of timecards, leave balances, and benefit deductions
• Maintain payroll system data to ensure accurate classification and allocation of employee costs across multiple funding sources, departments, cost centers, pay rate changes, and tax elections
• Manage year-end payroll tasks, including W-2 processing with outsourced payroll vendor
• Resolve employee payroll inquiries in a timely and confidential manner
• Collaborate with Human Resources to ensure alignment between payroll and employee records
• Prepare and post payroll-related journal entries to the general ledger
• Reconcile payroll accounts monthly, including wages payable, tax liabilities, and benefits
• Support implementation of payroll provider transitions and HRIS system integrations
• Maintain comprehensive written procedures for full-cycle payroll processing

General Ledger Accounting

• Monitor labor allocations and ensure costs are recorded in the correct accounts and funding sources
• Perform monthly balance sheet reconciliations
• Support month-end and year-end close processes by providing accurate and timely payroll-related financial data
• Assist with audit preparation, including schedules and documentation related to payroll and general ledger activity

General Administrative

• Ensure compliance with all applicable wage laws, regulatory requirements, and internal financial policies
• Assist in reviewing and updating internal payroll and accounting procedures for improved efficiency
• Stay current on changes in payroll tax laws, accounting standards, and reporting requirements
• Complete additional projects as assigned

Required Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (equivalent accounting experience may be considered in lieu of degree)
• 2+ years of payroll processing and general ledger accounting experience
• Nonprofit or government-funded organization experience preferred

Technical Skills

• Proficiency in payroll software platforms (ADP, Paycom, Paylocity, or similar)
• Experience with accounting systems (NetSuite, MIP, Intact, or fund accounting software)
• Strong understanding of payroll tax regulations, labor cost allocations, and GAAP principles
• Knowledge of fund accounting and grant-funded payroll allocations
• Advanced Excel skills and proficiency in Microsoft Office Suite

Core Competencies

• High attention to detail, confidentiality, and data accuracy
• Excellent communication, organizational, and analytical skills
• Versatility and flexibility to work in an environment of constantly changing priorities
• Ability to work independently with strong self-motivation and follow-through
• Continual improvement and learning mindset
• Commitment to organizational values and mission

Preferred Qualifications

• Experience with Paycom payroll system
• Experience with Abila MIP accounting software
• Experience with government grants and contracts
• Professional payroll certification (CPP, FPC, or equivalent)
• California Labor Law knowledge and compliance experience

Compensation: 80000