Agility Recruiting

Accounts Payable

Agility Recruiting - Oakland, CA, United States

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in a hybrid role requiring three days on-site per week. This position focuses primarily on accounts payable functions (90%) with some accounts receivable responsibilities (10%). The ideal candidate will have extensive experience with credit card processing, month-end reconciliations, and QuickBooks.

Key Responsibilities

Accounts Payable (90%)

  • Process and manage high-volume accounts payable transactions
  • Handle extensive credit card processing and reconciliation
  • Perform detailed month-end reconciliations and closing procedures
  • Review, code, and process vendor invoices for accuracy and proper authorization
  • Maintain vendor files and resolve payment discrepancies
  • Prepare and process payment runs including checks, ACH, and wire transfers
  • Ensure compliance with company policies and procedures

Accounts Receivable (10%)

  • Process customer payments and deposits
  • Maintain customer account records
  • Assist with collections activities as needed

General Responsibilities

  • Prepare detailed financial reports using advanced Excel functions
  • Maintain accurate records in QuickBooks system
  • Support month-end and year-end closing processes
  • Collaborate with internal departments to resolve accounting issues
  • Assist with audit preparation and respond to auditor requests

Required Qualifications

  • QuickBooks Experience: Proficient in QuickBooks Pro/Premier or Enterprise
  • Advanced Excel Skills: Strong proficiency in Excel including pivot tables, VLOOKUP, and complex formulas
  • Credit Card Processing: Extensive experience with credit card reconciliation and processing
  • Education: Associate's degree in Accounting, Finance, or related field preferred; equivalent experience considered
  • Experience: Minimum 3-5 years of accounts payable experience
  • Technical Skills: Proficiency in accounting software and Microsoft Office Suite

Essential Skills & Attributes

  • Highly Organized: Exceptional attention to detail and ability to manage multiple priorities
  • Strong Communicator: Excellent written and verbal communication skills
  • Analytical Mindset: Ability to identify discrepancies and resolve complex reconciliation issues
  • Time Management: Proven ability to meet deadlines in a fast-paced environment
  • Problem Solving: Strong analytical and problem-solving capabilities
  • Team Player: Collaborative approach with ability to work independently

Work Environment

  • Hybrid schedule: 3 days on-site, 2 days remote
  • Fast-paced finance environment
  • Collaborative team atmosphere
  • Opportunity for professional growth and development

Benefits

  • Competitive salary ($70,000 - $80,000) PLUS BONUS
  • Comprehensive health insurance package
  • Retirement plan with company matching
  • Paid time off and holidays
  • Flexible hybrid work arrangement
  • Professional development opportunities



Compensation: $75000



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